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<![CDATA[We are a leading provider of online health and wellness programs, looking to hire an Account Manager to assist in the development and management of key partner accounts. This individual will be responsible for: a) managing day-to-day communications with partner accounts; b) supporting marketing and sales efforts by developing marketing materials, participating in the sales process, and making presentations. This position requires proven experience in account management, written and oral presentation, and multi-tasking skills. Candidates must have: • 3+ years of experience in account management, marketing, or sales • Outstanding relationship, organizational and communication skills • Positive energy and a can-do attitude • Qualities of a self-starter • A willingness to learn - and the ability to learn quickly • The ability to work well in a highly collaborative work environment We offer a very attractive compensation package including benefits (generous paid holidays and vacation days, health insurance plan (Harvard Pilgrim), 401K retirement plan, flexible working hours), and a top-notch, friendly team. If you are interested, please send resume, cover letter and salary requirements to be considered for this position. ]]>

<![CDATA[ Our client in Waltham, MA has a temporary position available for an Administrative Assistant. This individual MUST be able to work from April 9th through April 19th. This is a 1 WEEK contract position. Only applicants that are looking for short term work should apply. Candidates must be able to pass a criminal background check. This individual is responsible for supporting office staff with various administrative tasks including: •Filing •Faxing •FedEx deliveries and shipments •Support with Microsoft Word and Excel documents as well as Outlook emails •Catering for meetings and events •Sort and separate incoming mail •Set-up and organize video conferences and conference calls •Answer phones •Other duties as assigned Job Requirements Must have experience working with Microsoft Outlook, Word and Excel 3-5 years of previous administrative experience required Excellent communication skills Must be organized and detail-oriented ]]>

<![CDATA[Industry-leading consulting firm seeks passionate, bright Executive Assistant to support our Executive Team. Primary responsibilities will be coordinating frequent domestic and international travel, managing complex calendars, planning meetings and coordinating location/catering/materials, and acting as a liaison between the executives and clients. We hire people who are passionate about what they do and who come to work everyday with a willingness to take on challenges and solve problems. If you excel at being an Executive Assistant and are ready to take the next step in your career, we would love to hear from you! Requirements: -At least 3 years of administrative experience, preferably in professional services -Strong written & verbal communication skills -Bachelor's degree preferred -Ability to multi-task and experience working in a fast-paced, deadline-driven environment What we offer: -Competitive salary, comprehensive benefits, performance-based bonus potential -Unparalleled opportunity for growth, including tuition coverage and support for advancement at every level within our organization -Work-life balance]]>

<![CDATA[Full Time - General Admin needed for Project Management Software Company. Individual must be a team player and have good communication/writing skills. Accounting, Project Management, Marketing and/or IT knowledge is a plus. College degree not required but is recommended. Preferred Skills: MS Office suite: Word, Excel, Outlook Any Customer Relationship Management (CRM) Software Quickbooks Pay is based on experience + benefits Free indoor garage parking]]>

<![CDATA[Part-time Administrative Assistant Community Resources for Justice (CRJ), a nonprofit established in 1878, serves society’s most challenging populations through more than thirty programs and 450 staff. We have an immediate opening for a Part-time (about twenty hours/week)Administrative Assistant for the Standards and Quality Assurance Department (S&QA) located at our Administrative Offices in Boston's South End. The Administrative Assistant will provide administrative support to the S&QA department. Duties / Responsibilities: This position will assist the S&QA staff in the implementation of CRJ’s internal quality assurance program as follows: •Provide administrative support for the S&QA Department, including developing and maintaining electronic and hardcopy filing systems, taking meeting minutes, writing office correspondence, scheduling meetings, arranging travel, copying documents. •Develop complex word processing documents, Excel reports, PowerPoint presentations (incorporating both graphic and narrative components) and template and Gantt charts. •Create databases, compile S&QA data, complete data entry and provide basic analysis of data. •Coordinate schedule of S&QA Director’s visits to programs outside of the Boston area. •Attend meetings and record minutes of meetings. Review, type and distribute meeting minutes. •Maintain monitoring tools for the Director and QA Managers. •Assist in developing and maintaining a S&QA library of QA articles. •Maintain the state regulations (including DPH, DMR, OCCS, DOC, DYS, substance abuse, etc.) and compliance issues/documents for all CRJ program contracts •Maintain copies of CRJ program materials (resident handbooks, brochures, Policy and Procedures manuals, etc.) and assist in updating these materials. •Prepare materials for meetings when requested/directed by the S&QA Director. •Order office supplies when needed. •Conduct/review inventory of S&QA department and assist with Administrative offices inventory. •Handle mail that comes in for Director, as needed. •Assist Director with budget input and reviewing, as needed. •Assist Director in hiring process of new employees, as needed. •Perform other job related projects and activities as requested. Qualifications include: •Associates Degree and 2 years within Administrative Support function •Bachelors Degree (Desirable) •Excellent written, verbal, and communication skills •Excellent telephone skills •Excellent organization skills •Confidentiality •Proficiency in Microsoft Word, Excel, Access and Power Point •Experience with SPSS •Proficiency creating macros in Excel desirable To Apply: Submit cover letter and resume to: Email: jobs@ crjustice.org Fax:: (617) 423-2268 Or via this Craigslist's posting Community Resources for Justice is an Equal Opportunity Employer. For more information about Community Resources for Justice visit <a href="http://www.crjustice.org" rel="nofollow">www.crjustice.org</a>]]>

<![CDATA[Company: Masferrer & Associates, P.C. Masferrer & Associates is a public interest law firm specializing in criminal defense and immigration law. Based in Boston, the firm is dedicated to providing quality legal representation for economically and socially disadvantaged populations. Masferrer & Associates has successfully represented clients in both state and federal courts within Massachusetts as well as in federal courts across the United States. Position: Bilingual Receptionist/Secretary The firm is looking for a bilingual receptionist/secretary. This is a full-time position with the anticipation of advancing to a paralegal position. Firm is located in Downtown Boston near all T stations. Duties include answering phones, scheduling, preparing letters and documents, editing/reviewing documents, filing, interacting with clients, and trial preparation. Pay will be commensurate with education. All applicants must: 1. Be fluent in English and Spanish (speaking as well as writing in both languages). 2. Have completed a college bachelor’s degree by start date. 3. Have excellent writing skills. 4. Be able to work in fast-paced environment. 5. Be able to deal with clients and their families in person as well as on the phone. If interested please send cover letter, resume and writing sample to masferrer@madefenders.com ]]>

<![CDATA[MENTORING PROGRAM ASSOCIATE The YouthBuild USA National Mentoring Alliance currently consists of 67 local YouthBuild programs who want to help promote the creation a workable long-term mentoring component in their programs. The aim is to use evidence-based best practices in mentoring to support caring relationships between as many YouthBuild students or graduates and mentors as possible. Most of the work necessarily takes place at the local YouthBuild program level. However, the YouthBuild USA National Mentoring Alliance plays an invaluable role by providing guidance, external partnerships, training, handbooks and materials, seed funding, data and research information, problem-solving, and national recognition. The Mentoring Program Associate of the National Mentoring Alliance will be a key staff position in the growth of YouthBuild’s mentoring work. Specific responsibilities include, but are not limited to the following: SCOPE OF WORK • Create and maintain systems for communications, data and financial tracking. • Systematize data and write reports in collaboration with the data management team. • Collect quarterly reimbursement vouchers from sub-grantees. • Maintain files on all Mentoring Alliance members. • Coordinate relationship between Imagination Library and Alliance sites. • Handle regular communications with Alliance members. • Coordinate upgrades to mentoring webpage. • Assist with logistics at national training events. • Provide administrative support to the Director and department as needed. • Maintain a technical assistance data base. • Provide administrative technical assistance to Alliance sites. • Create and maintain a system to capture and share the knowledge management objects created by the National Mentoring Alliance. • Manage assigned intern work plans. • Copy and edit proposals, public communications, and reports to OJJDP. • Assist in the design of products, conferences, and presentations. • Create information papers on assigned research topics. SKILLS AND EXPERIENCE: • Bachelor’s degree preferred. English or Business major a plus. • Strong attention to detail and organizational skills. • Good writing and editing skills. • Familiarity with basic budget and accounting procedures. • Strong communication skills. Sensitive to the interests of a variety of stakeholders. • Mentoring experience a plus. • Independent learner and self motivated. • Computer proficient and comfortable with MS windows OS and MS office suite. • Basic understanding of open source social media with application to learning networks i.e. (web 2.0/3.0). • Good judgment, discretion, confidentiality. • Ability to function under pressure, meet deadlines, handle multiple requests, and follow through on tasks. • Can work independently and as part of a team • Fearless contributor, high energy, sense of humor, and passionate about our mission The Mentoring Program Associate reports to the Director. Commensurate with experience and qualifications. Excellent benefits package. If you are interested in learning more about YouthBuild USA, please visit our website at www.youthbuild.org. If you are interested in applying for this position, please send your cover letter and resume to: Job Search, YouthBuild USA, 58 Day Street, P. O. Box 440322, Somerville, MA 02144 or you may apply on-line @ <a href="http://www.youthbuild.org/apply" rel="nofollow">http://www.youthbuild.org/apply</a>. Please apply by March 26, 2010 YouthBuild USA is an Equal Opportunity Employer M/F/D/V. ]]>

<![CDATA[KEY OBJECTIVE OF POSITION: To manage an inbox of incoming emails and either attach or distribute these emails to the associated file or representative. Other inbox and Property related functions from time to time. RESPONSIBILITIES: * Manage an inbox of incoming mail * Accurately enter data and claims information into a proprietary or third party claims system that either comes in via fax or electronically * Distribute messages to the correct department or attach the information to the correct file * Any other duties as assigned by your supervisor or manager REQUIREMENTS: * Good reading, writing and arithmetic skills * Computer literate with the ability to learn new software applications * Professional verbal and written communication is essential (must pass a spelling and diction test) * Ability to type at least 30+ words per minute * Ability to multitask and deal with multiple situations * Excellent judgment and decision-making skills * Conflict handling skills * Excellent inter-personal skills * Honesty and integrity * High school diploma or equivalent is required WHO WE ARE: Innovation Group is a leading solution provider to the global insurance industry through the development of flexible combinations of technology, enabled outsourcing and supply chain management. Innovation Group offers a competitive salary and comprehensive benefit package. We are accepting applications for immediate consideration. Security for Today: * Medical Insurance If you are full time medical coverage is offered to you and your eligible dependents. * Dental Insurance The plan includes orthodontic services. * Vision Insurance The plan provides for an exam, lenses every 12 months and frames every 24 months. Coverage for contact lenses. * Short Term/Long Term Disability Insurance * Life Insurance The amount of coverage depends on your job classification. You can purchase additional supplemental coverage. Coverage is also available for your spouse and dependent children. Security for Tomorrow: * 401k Investment Plan The plan lets you save a percentage of your pay in pre-tax dollars. Generous company contribution. You choose how to invest your account. * Paid Time Off Enjoy time away from work. ]]>

<![CDATA[-Estimator wanted for a growing welding company must have min 5yrs experience within the steel/welding industry. You will also have previous experience reading engineering/architectural drwgs. -Specific Skills: Estimating /Purchasing/Proj mgmt~ Auto Cad a must take-offs, detailed spec review pricing, proposals attend walk throughs. Contract Negotiations, Change orders, vendor and subcontractor coordination. Invoicing, requisitions. For this role you will need to be good at reading engineering and architectural dwgs and possess a sound understanding of metal fabrication and welding. Site intallation knowledge is preferable. This position offers excellent prospects for advancement and a secure future at a long established company.]]>

<![CDATA[Express Employment Professionals is recruiting for our client in Peabody who is looking for a detail oriented employee. We are looking for someone who is reliable, with great attendance and a positive attitude. You will be responsible for a variety of duties to include answering the phone in a professional manner, filing accurately, preparing and matching invoices and letters. This company is willing to train a returning to work candidate with strong computer skills. This is an immediate temporary to hire position. Please submit your resume to: karen.hillian@expresspros.com Express Employment Professionals 107 Audubon Rd., suite 105, Wakefield]]>

<![CDATA[Busy Manufactures Representative looking for a pleasant and dependable receptionist. This position requires a person with good communication skills and the ability to handle a large volume of calls Duties also include: Back up for data entry Hours are Monday - Friday 12pm-5pm Please send resumes to joloughlin@yusen.com ]]>

<![CDATA[Boylston Staffing is looking for a Promotions Coordinator for a University in Boston. Will support department with administrative tasks, prepare and track monthly reports for monthly meetings, review documents and schedule presentations, act as a liaison to committee members, department administrators, and promotion candidates. Will provide varying levels of meeting-planning support, including scheduling meeting space, arranging catering, and reserving parking for attendees. Need word, Excel and PowerPoint. Looking for a college degree with 2-3 years solid adminstrative experience. College Degree 2-3 years Word, Excel, PowerPoint Temp possible temp to hire]]>

<![CDATA[Office help needed for our Needham office. Filing and miscellaneous office duties. Currently part-time could possibly become full time. Paying $8.00 to $10.00 per hour. If interested please call 781-514-1428.]]>

<![CDATA[MASS BAY CREDIT UNION Position: Administrative Assistant Function: Provides administrative support to the Chief Executive Officer and the management group including but not limited to scheduling, typing/word processing, filing and other duties as required. Responsible for the maintenance of records for the Credit Union and the confidentiality and discretion of those records and other secured information. Duties and Responsibilities: 1. Types daily correspondence and prepares reports for the CEO and management group; 2. Answers the telephone, routing of calls to the appropriate personnel and taking messages; 3. Conducts research and prepares statistical and financial reports to assist the CEO and management group; 4. Assist in the preparation and distribution of financial reports; 5. Evaluate and route incoming correspondence and assemble related information; 6. Assist in scheduling and/or arranging appointments, meetings and business trips, etc.; 7. Performs specialized or confidential administrative duties, including researching data and preparing reports as needed; 8. Type, duplicate and disseminate materials for the CEO and management group meetings, including agendas, minutes and reports; 9. Disseminate informational mailings and articles to the CEO and management group; 10. Compose, type and sign standard letters for CEO and management group; 11. Keep CEO advised of complaints, telephone calls and letters received; 12. Provide assistance to the HRD Manager for payroll processing to the employees; 13. Perform other functions as directed by the CEO and management group. Qualifications: 1. Organizations skills as normally acquired through years of progressive experience in the role of and Executive Secretary/Administrative Assistant or Human Resource Rep; 2. Accurate typing to a minimum skill level of 70 WPM; 3. Proficient in the usage of Microsoft Word, Excel and Power Point; 4. Strong oral and written communication skills, including letter writing; 5. Associates degree preferred, experience may be substituted. 6. Payroll experience a plus. Mass Bay Credit Union is a full service, not for profit financial institution proudly serving members for nearly 75 years. For more information on Mass Bay Credit Union, please visit www.massbaycu.org. Interested candidates should send their resume and cover letter to: mdoyle@massbaycu.org]]>

<![CDATA[ Gallery Automotive Group of Norwood is seeking full and part time phone operators for its busy multi-dealership operation. Experience with multiple phone line systems is a must as well as superb communication skills. A strong sense of urgency, and the ability to multi-task are also required. Prior customer service experience is helpful. This is a fantastic opportunity for the right candidate to join one of the area's largest auto dealer groups. Duties may also include greeting customers and light administrative work. Gallery automotive provides competitive pay and benefits. Qualified candidates should send a cover letter and resume to hr@gallerygroup.com Equal Opportunity Employer.]]>

<![CDATA[Nursing Scheduler / Secretary Full-time – Monday - Friday 7:30am-4:00pm Glen Ridge Nursing Care Center, located in Medford, MA, is a Medicare and Joint Commission Certified, 164-bed Skilled Nursing Facility. Come join one of the most dynamic and progressive health care teams in the industry! We offer excellent opportunities for both skilled professionals and entry-level employees and we are Orange Line accessible. Position includes creating, maintaining and verifying nursing department schedule. Duties also include daily monitoring of the nursing payroll, adding edits and benefit time as needed. The Nursing Scheduler/Secretary performs clerical/computer duties as instructed by Director of Nursing and/or Human Resources and covers lunch and breaks at the reception desk. Must possess computer knowledge, the ability to communicate effectively and work independently. Please contact Pat Stasiowski at Pat.Stasiowski@Reveraliving.com We are an Equal Opportunity Employer. ]]>

<![CDATA[California Closets, the world leader in customized home storage and office systems seeks an organized, detail oriented office assistant for its Hopkinton location. Ideal candidates must have previous phone experience and customer service skills. Job responsibilities will require answering phones, scheduling consultations, data entry, filing and assistance with various office duties. This is currently a Part Time position with potential to turn into Full Time. Interested candidates should send resumes via e-mail or fax to: geosterling@calclosets.com Fax: 508-544-9873 ]]>

<![CDATA[Position: Print Publishing Assistant Location: Brookline, MA Category: Full-time, Non-Exempt Reports to: Manager, Publishing and New Media Position Description: Supports Publishing and New Media group to further our efforts in creating and disseminating our print publications for internal and external audiences. In addition, this position will partner closely with our R&D and External Affairs Initiatives to produce high-quality educational resources and facilitate more exposure of these materials. Responsibilities include: • Work with Publishing team to maintain and implement the current in-house style guide and publishing standards • Secure permission with 3rd party publishers; negotiate and manage licenses • Assist with marketing outreach for publications both internally (one-pagers) and externally (social networking sites, Google Adwords), and oversee specific marketing copy (web language); additional marketing responsibilities as needed • Assist with manuscript preparation with in-house curriculum writers for freelancer copyeditors and designers • Assist with improving our inventory control procedures and fulfillment services • Provide general administrative and editorial support for publications, including photo research • Provide administrative support to Publishing group • Update quarterly metrics • Work across all departments to insure a coordination of efforts Essential Skills / Qualities /Abilities: • BA/BS or equivalent required • Experience in the print production process (i.e. working with copy editors, proofreaders, designers, and others) desired • Experience in marketing and creating innovative methods in reaching targeted audiences online, at events, and through the review media is desirable • Experience in an educational or non-profit setting a plus • Outstanding communication skills with strategic and analytical capabilities as well as a flexible, “can-do” attitude and willingness to learn • Ability to work individually and as a member of a team; ability to work with minimal supervision and ability to supervise others • Creative energy, self-starting with the ability to prioritize, organize and efficiently manage multiple assignments in a busy non-profit setting • Proactive problem-solver; able to identify and/or foresee needs or problems and plan accordingly • Keen interest in, commitment to, and ability to articulate the mission of Facing History and Ourselves Compensation and Benefits: In addition to meaningful and rewarding work, Facing History provides an excellent compensation and benefits package including medical, dental, life & long-term disability insurance, a voluntary 403(b) program, generous paid time off, an employee assistance plan & a travel assistance plan, T-pass program, limited free parking, and a friendly work environment. Facing History proudly values diversity. We are an Equal Employment Opportunity Employer. Applications ONLY accepted online at facinghistory.org/careers. ]]>

<![CDATA[ Office Manager/Assistant Office Managers Licensed Mortgage Professional with management experience to run retail office. Responsibilities are to hire, train, and supervise employees in an ongoing retail office. Send résumé to helpwanted@themortgagespecialists.com or call 1- 877- 411- 0123. Licensed by the New Hampshire Banking Department | Maine Supervised Lender License #SLM5256 Massachusetts Broker License #MB0413 As a Massachusetts broker, we arrange but do not make loans. Equal housing lender Equal opportunity employer ]]>

<![CDATA[Zipcar, the world’s largest car-sharing company, is looking to add new talent to our team. Today, Zipcar provides hundreds of thousands of people with a viable alternative to traditional car ownership, saving them money, time and headaches. Around the world—from coast to coast, across Canada, the UK, and college campuses in between—people are making the decision to live car free and enjoying the convenience and environmental benefits of having “wheels when you want them”. As we continue to grow our operations, we are looking for talented, passionate people with great ideas to join the family. We aim to create an environment that is supportive, diverse, and as fun as our brand. If you’re results-oriented, dedicated, and ready to contribute to an unparalleled member experience for our community of Zipsters, we encourage you to apply. To learn more about Zipcar, what we do, and how we do it, visit zipcar.com. For further employment opportunities, visit zipcar.com/about/jobs. While we appreciate every applicant’s interest, only those under consideration will be contacted. We regret that phone calls will not be accepted. EOE Day to day responsibilities will vary, and are not represented in their entirely. * Provides general administrative assistance as needed to CFO and GC, including screening of phone calls. * Keeps calendars of CFO and GC and assists them, and their staff as time allows, in planning and organizing conference calls, meetings and travel. * Maintains contact lists of external partners, investors, research analysts. * Performs physical and virtual filing and retrieval of documents. * Assists with Word and PowerPoint documents as needed. The successful candidate must have the following experience, skills, and education: * Education: Minimum high school diploma, Bachelors degree preferred. * Experience: 5 years experience. Specific experience dealing with senior executive; highly professional responsible and reliable. * Skills: Strong computer and organizational skills, exceptional organizational and communication skills, ability to problem-solve in a fast-paced environment, strong interpersonal skills with all levels of employees, outside vendors, and members, great attention to details, sensitivity and discretion in handling confidential information. Microsoft Office, in particular Word, PowerPoint, Excel. If you would like to apply for this role then please follow the following link: <a href="http://usjobs-zipcar.icims.com/jobs/1236/job" rel="nofollow">http://usjobs-zipcar.icims.com/jobs/1236/job</a> As a member of the Zipcar Team you will receive: * Competitive Compensation * Superior Benefits Package * Free Membership * Discounts on services, products and much more ]]>

<![CDATA[Admin Assistant - Higher Education PSG is currently working with a large Cambridge university who is in need of a capable office assistant for their Education Services department. This is an office that handles much of the marketing and recruiting so it's extremely fast paced and fun place to work. This opportunity is a temporary to hire position that could become permanent for the right candidate! The job was previously vacated by a temporary employee that was promoted to a new department. Main responsibilities will include: - All scheduling and covering the phones as needed - Daily interaction with students and vendors will be necessary - Maintaining the department database - Researching and updating alumni information Requirements: - Someone who is professional and articulate - 1~4 years of previous administrative experience - Bachelor's Degree - Knowledge of Microsoft Office and internet navigation skills are a must If interested in applying, please submit an updated resume to: info@psgstaffing.com There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. ]]>

<![CDATA[Staff Assistant - Financial Services One of PSG's most well known clients within the financial sector is looking to make an immediate hire. This is a perfect position for candidates looking to get started with or make the next step in their professional career. This organization has a reputation of promoting from within and provides a great opportunity for the right candidate to get inside one of the largest financial services firms in Boston. Being located in the heart of the financial distract this is great way to get started in downtown Boston. Major responsibilities will include; - Support of high level administrators within the organization - Setting up any travel arrangements - Scheduling meetings in Outlook - Assisting with preparations for events Requirements: - 1.5 years of prior administrative support (internships count!) - 4 year Degree - Interest in Finance Interested candidate please send your resume to: info@psgstaffing.com All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. Our fees are paid by our client companies, so services to candidates are completely free. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. If you are interested in other opportunities currently available through our firm please visit our website at www.psgstaffing.com. ]]>

<![CDATA[Office Assistant - Marketing A rapidly-growing communications company is in need of staff assistant for the marketing department at their Cambridge location. This company supports many high profile clients, and the marketing department handles all of the special events planning and PR. This is a perfect first position for those who want to start a career. The assistant will be working directly with the VP of the department and will be responsible for; - Providing support and project management - Event and schedule coordination, calendar management, maintaining vendor contact - Various analytical projects as needed. Requirements: Eligible candidates should have at least one year of administrative assistant experience, preferably two years. Qualified recent college grads with a bachelor's degree will be considered. Candidates should be proficient in Microsoft Office software and be able to work independently to meet deadlines in a fast-paced environment. To apply, please send a word copy of your resume to: info@psgstaffing.com All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. ]]>

<![CDATA[Administrative Coordinator - Healthcare One of PSG's must reputable clients in the healthcare field has an immediate opening for an administrative coordinator position. This opportunity is a perfect way for the right candidate to get their foot in the door with a major hospital setting and has unlimited potential for networking acting as the first point of contact. This position calls for a heavy use of customer service skills as well as administrative tasks which include; - Meeting & Greeting important clients, patients, & co-workers - Handling inquiries from guests and directing them to the appropriate party - Setting up and organizing calendars, conferences & meetings. - Planning hospital wide events Requirements - 2-4 years of administrative experience (healthcare not mandatory) - Bachelor's Degree - Available ASAP If you are interested in applying, please send your resume to: info@psgstaffing.com All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. ]]>

<![CDATA[Basic knowledge of practices and standards in office management. Seek supervisory answers to any problem outside of the routine. Work under close supervision, especially on new assignments. Work is typically reviewed throughout the process until he or she demonstrates the ability to perform the duty independently. Have clerical skills (e.g. word processing, data entry, filing, reception) but limited experience. May perform any or all of the following based upon specific department or program assignment. Prepares routine correspondence, forms, and similar items using word processing, spreadsheet or other software applications. Enters data into the computer ensuring accuracy and completeness; prepares and distributes routine reports. Qualifications: Ability to learn program/department policies and procedures. Thorough knowledge of business English, spelling, punctuation, and general office practices and procedures. Knowledge of contemporary office methods. Basic math skills sufficient to calculate/balance invoices, time sheets and similar. Data entry and computer skills in Microsoft Office programs (Word, Excel, etc.). Effective verbal and written communication skills, basic work organization skills. ]]>

<![CDATA[A renowned commercial mechanical contractor in the Greater Boston Area is seeking a responsible, friendly, and energetic receptionist/ accounts payable. Job Responsibilities: • Answer and forward all calls in a professional, pleasant manner on a multi-line phone system • Welcome incoming visitors and direct appropriately • Perform general administrative duties, may assist other staff with overflow work • Process all incoming and outgoing mail • Scan and send documents • Request and log insurance certificates for sub-contractors • Assist organizing and maintain vendor database and files • Support accounting manager with entry and tracking of accounts payables Job Requirements: • Professional business appearance in conjunction with excellent customer service skills • Have had Administrative experience • Knowledge of Accounts Payable and/or Sage Timberline a plus • Must have good working knowledge of Microsoft Office (word, excel, power point, outlook) • Potential growth opportunities within accounting department • Ability to handle and prioritize multiple projects at once in a fast paced environment • Must have a proactive approach • Self motivated and flexible team player • Detail oriented, conscientious and reliable • Strong organization skills and the ability to interact with all departments • College Degree ]]>

<![CDATA[ <center>John Wiley & Sons, Inc. has been voted one of Forbes Magazine's "400 Best Big Companies in America!" </center> Wiley is a global enterprise providing must-have content and services for the academic, professional, scientific, technical, medical, and consumer markets. Wiley is an equal opportunity employer, committed to attracting and retaining a talented and diverse workforce that will allow us to compete effectively in a diverse, global marketplace. We are further committed to fostering a work environment in which all colleagues are valued and can enjoy professional success. If you have the desire and skills to help us grow, along with a strong team and service orientation, then Wiley may be the place for you! We are currently seeking an Editorial Assistant to be an integral part of our Medical Journals division in our Wiley-Blackwell division. Position Summary: The Editorial Coordinator provides administrative and back-list title management support to designated editors within the team to contribute to the overall achievement of editorial and divisional objectives. The Editorial Coordinator is an integral member of the team that is responsible for the smooth operation and management of our Medical journals portfolio. The Editorial Coordinator will engage in key activities including drafting accounts and contracts, compiling quarterly and editorial board reports, assisting with pricing, conducting internet research, communicating information internally to colleagues and externally to clients, overseeing the processing of invoices and payments, and assisting with travel and meeting arrangements. The position requires a strong orientation toward business and management skills. br> The primary responsibilities of this role will include: Support (~ 90%) <ul><li> Regularly prepare drafts of accounts, contracts, hand-over forms, quarterly and editorial board reports, and general external communications using templates/form letters and information provided by the internal editor in support of journals editors’ title management and acquisitions activities. <li>As required, assist in data retrieval for custom reporting by using both internal reporting systems and external sources <li>As directed by internal editors, regularly use web and other information sources to identify acquisitions targets and other competitive/market information to assist in the pre-qualification/bidding process of acquisitions prospects, and support internal editors during incoming and outgoing title transitions. <li>As required, act as a liaison point between external journal editors and other Wiley-Blackwell staff to address routine inquiries, independently where possible, referring others to appropriate colleagues to begin building relationships with external contacts and to support and learn internal processes. <li>On a monthly basis, ensure invoices are processed and payments are made to meet contract terms. <li>As required, update central systems including internal customized journals publishing databases, internal commissioning database and editorial contacts spreadsheet to ensure accuracy of information and effective communication. <li>Organize internal and external meetings, attend and take notes as required, and organize catering as needed to help support the editor with internal and external relationship management. <li>As required, plan trips for Editors including booking flights and accommodation. Conferences (~ 10%) As required, provide support at conferences, to include setting up and manning a Wiley-Blackwell exhibit, speaking with existing and potential customers, authors, editors and society executives, and taking orders for books and journals to help promote the Wiley-Blackwell image and to help maintain strong internal and external relationships. Qualifications: <ul><li> One year office experience, preferably in a support role; AND <li>High school diploma required, college education highly desirable; OR <li>Any equivalent mix of experience and education. <li>Publishing experience a strong plus <li>Experience or interest in medicine or medical publishing a plus <li> Must be computer literate and proficient in word processing (i.e. MS Word), spreadsheets (i.e. Excel) and utilizing the Internet for searches/research, with an eagerness to learn additional computer programs. Knowledge of presentation applications (i.e. PowerPoint) highly desirable. <li>Must be well organized and detail oriented with demonstrated effective time-management and follow-up skills. <li>Requires demonstrated professional verbal and written communication skills and excellent interpersonal skills at all levels of business. <li>Must have strong analytical skills with the ability to independently solve problems. <li>Must be capable of managing multiple tasks simultaneously amid tight deadlines. <li>Prior work experience with project-related financials is a strong plus. <li>Must be willing and able to travel up to 10% and undertake some weekend work. </li></ul> John Wiley & Sons, Inc. is conveniently located in the center of Malden MA, near the Malden orange line T-station. Wiley offers a very generous and comprehensive benefits package, including 401K, medical, dental & vision insurance, life insurance, STD & LTD, a generous vacation and paid holiday schedule, a casual atmosphere, a convenient location, free office parking, T- subsidy and more. To apply for this position please click here: <a rel="nofollow"> Editorial Assistant </a> To view all jobs at Wiley click here: <a href="http://tbe.taleo.net/NA4/ats/careers/jobSearch.jsp?org=WILEY&cws=1" rel="nofollow"> All Jobs at Wiley </a> <h3><center>NO PHONE CALLS, PLEASE! </h3></center> <center> John Wiley & Sons, Inc is an equal opportunity employer who values diversity at all levels of the organization.</center> <center>EOE AA m/f/d/v</center> ]]>

<![CDATA[Our client, located in Cambridge, is seeking an Administrative Assistant to support the Client Relationship Management Department. The client is a dynamic, energetic company with great benefits and room for growth. Beautiful offices close to the Red Line T. Responsibilities: • Update client related databases while maintaining client follow up lists and activity • Enter key activities and developments into client records • Revise, edit, and proofread documents and prepare and type materials for client books • Prepare standard client letters and send with appropriate materials/research • Prepare time sheets, expense reports, and AMEX statements • Perform related clerical tasks such as photocopying, faxing, mailing, sorting mail, and scheduling conference rooms • Communicate and ensure the firm's standards for formatting are applied to all correspondence, PowerPoint presentations, and reports. • Research Board members and interconnections across Boards • Arrange meetings and maintain calendars • Make travel arrangements • Assist in filing client related documents • Prepare standard correspondence • Perform special projects Qualifications: • Bachelor’s Degree in Business or in a related field • 3-5 years of administrative experience • Advanced proficiency in Microsoft Word, Excel, PowerPoint • Experience with Adobe Acrobat and Lotus Notes is preferred • Excellent writing and proofreading abilities • Strong typing abilities (minimum of 60 wpm) • Keen attention to quality end products and detail is necessary • Strong verbal and written communication skills We are accepting resumes from local applicants only. For immediate consideration, please contact your KNF&T Staffing Resources consultant. If you are not registered with KNF&T, please submit your resume to Carl Narcisse at cnarcisse@knft.com $200 BONUS FOR REFERRING A FRIEND OR CLIENT TO US (See our Website www.knft.com for details) KNF&T Staffing Resources has consistently provided high quality placement services to businesses ranging from start-ups to the Fortune 500 in the areas of Administration & Creative, Accounting & Finance, and Human Resources. In business for more than 25 years, KNF&T’s success stems from its strong commitment to provide the highest level of service to clients as well as candidates. Positions include: Accountants, Administrative and Executive Assistants, A/P and A/R staff, Chief Financial Officers, Clerical and Data Entry staff, Controllers, Customer Service Representatives, Human Resources professionals, Medical Assistants, Nurses, Office Managers, Paralegals, Receptionists and many more. Visit our website: www.knft.com for further information. KNF&T: The right fit. ]]>

<![CDATA[Clerical – Yardi Software Experience preferred Metrowest apartment management office looking for motivated self starter, fast learner, extremely organized, able to pay attention to detail. Strong written/verbal communication skills. Position requires hands-on bookkeeper for A/R, A/P. Contractor position. Applicant should possess strong EXCEL and MSWORD skills. Resume required. ]]>

<![CDATA[Office Assistant, full time for Contracting Co. Must be detail oriented with excellent organizational skills. QuickBooks and Word experience preferred. Basic office duties with emphasis on Customer billing. Resume & references required. Please forward in Word format.]]>

<![CDATA[Administrative Assistant to Operations Department Veterans Transportation LLC, which transports people with disabilities for The RIDE within the MBTA's service territory, is seeking a full-time Administrative Assistant. These positions are responsible for assisting the managers to fill out and compile documents. Draft certificates for the Training Department; take minutes for meetings along with other clerical duties. VTS has been involved with The RIDE for over 20 years, and provides a fast growing and fast paced environment for its employees. In addition to a competitive wage rate, VTS has a very solid, recently upgraded benefits program, to include health, dental, and vision programs, plus paid vacation, holidays and sick time and more. Life and disability insurance coverage are also available. Successful candidates must be computer literate, have good communication skills and be able to work well as a team member. Day shift is available for this position only. Interested candidates should provide a resume and email it to vtsrecruiting@veteranstransportation.com. All resume MUST have Subject line: Administrative Assistant Position to be reviewed for this position. Starting rate is $12.00 per hour for this full-time position. Plus very good benefits package. ]]>

<![CDATA[Mature, reliable and polished Executive Assistant is currently needed to provide 1 on 1 support to a senior-level executive at a leading global company!! In this role, you will be responsible for providing comprehensive administrative support in the form of project work and complex Inbox and calendar management; arranging international and domestic travel logistics; creating and distributing correspondence, documents and presentations; communicating with internal senior executives and external business partners; creating reports for management; and completing special projects as assigned. The qualified Executive Assistant must have a Bachelor’s degree and 5-7+ years of executive level support experience, including Board of Directors experience; superior technical skill using the Microsoft Office suite and the ability to quickly learn new software; the ability to identify and implement process improvements to ensure efficiency and accuracy of work; and you must be able to work collaboratively with a team as well as autonomously. Experience with a high growth company is strongly preferred. The ideal candidate is proactive, self-motivated and detail-oriented with the ability to comfortably interface with all levels within and outside of the organization! Interested and qualified candidates, please submit resumes, with reference to job code: A36808, to cladminperm@beaconhillstaffing.com. Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[New England Financial Planning Group is a small, well-established investment company seeking a part time administrative assistant. Our office offers exceptional job security and competitive compensation in a professional yet relaxed atmosphere. As the administrative assistant one would play a key role in our business by facilitating client relations and ensuring the continued success of day-to-day operations. Job Responsibilities include, but are not limited, to the following: Customer service Reception Basic administrative services Data Entry Compliance Direct Support for Senior Personnel Desired Background and Skills: 1 to 2 years of office experience Knowledge of Microsoft Office Industry knowledge in financial services is preferable Ability to work independently Strong verbal and written communication skills Please provide references with your resume. ]]>

<![CDATA[Are you a career administrator looking to make a long term commitment to the right organization? Small downtown investment firm is seeking an Administrative Assistant who will provide general office support and reception coverage in conjunction with specific portfolio administration tasks including monthly reconciliation and trade settlement procedures. Duties include mail distribution, file maintenance, general firm mailings and ordering supplies. You will also prepare presentation materials and assist with special projects. We seek someone who is willing and has the aptitude to multitask a range of responsibilities in portfolio administration and general office maintenance. If you have a minimum of 5 years of solid administrative experience with a customer service orientation, we want to hear from you! Candidates must have strong proficiency in Microsoft Word, Outlook, Powerpoint and Excel. Must have excellent communication skills. A minimum of an Associates Degree required. Experience within the financial services industry desirable but not required. Salary range is $38K - $42K with a comprehensive benefits plan. Please submit resume and cover letter. We are an equal opportunity employer. ]]>

<![CDATA[Looking for a part time admin ass. for a small homecare agency. Very flexible hours during the day. Perfect for a college student. Job duties * scanning documents * answering phones * doing reference checks on employees. Call 617-301-6220 Ask fir Scott]]>

<![CDATA[Large, non-profit, member-based organization in downtown Boston has an immediate opening for an experienced administrative assistant. All candidates must have at least 5 years of relevant experience. REQUIREMENTS: Must be organized, resourceful and able to work independently. Ability to quickly assess the needs of our members. Candidate should have a professional telephone voice and strong communication skills. Candidate must be eager to take on new assignments and be self-motivated. Candidate must demonstrate strong organizational skills, effective prioritization and time management skills, and excellent follow-up skills. General Administrative Duties • Maintain membership database on a daily basis • Maintain confidentiality of membership database and other data • File and retrieve documents, as needed • Create documents in Word, using some graphics • Generate reports using Excel and sort data as needed • Ability and willingness to learn other software programs • Sort mail as needed • Coordinate distribution of materials and awards to members • Maintain supplies and order from supply room • Maintain cleanliness of work area • Other duties upon request Support to Field Volunteers • Be the focal point for Field Volunteer questions and contact • Data entry and maintenance into online membership systems QUALIFICATIONS • At least 5 years of experience in a similar administrative role • Professional demeanor • Ability to manage multiple projects simultaneously • Ability to connect with members and be viewed as a credible resource • Strong, clear and concise oral and written communications • Ability to work as a team member • Thorough understanding and demonstrated experience with Microsoft Office, particularly Word, Excel and Outlook • Experience working with online applications COMPENSATION AND BENEFITS: In addition to a competitive salary, we offer a comprehensive benefits package. We are committed to providing all employees with a broad range of competitive benefit programs to meet our employee’s personal and financial needs. This is a full-time position scheduled to work 35 hours per week. Overtime hours may be required at times. Eligibility to work in the US is required. Easy access to South Station and the Green Line T station. If you are a mature individual with at least 5 years of related experience, have a strong work ethic, reliable, responsible, honest, punctual, able to prioritize and are self-motivated, this position may be for you. We are an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law. Please reply with resume and cover letter detailing compensation requirements. ]]>

<![CDATA[Administrative Assistant First Church in Boston is seeking a part-time Administrative Assistant to provide support to the Accountant and Administrator. We are seeking an individual with a professional and friendly demeanor who has at least one to two years working in an office environment. Experience/Skills required „X Proficiency with Microsoft Word, Excel, Outlook & Publisher, „X Excellent written and verbal communication skills, „X Cash handling and deposit processing experience, „X Highly organized with the ability to work well in a team, „X Strong customer service and confidentiality standards, „X Organized, self starter with strong attention to detail, Key tasks include „X Copying and filing accounting-related documents, „X Filing (billing, invoices, expense reports, reconciliations and journal entries), „X Scanning and routing invoices to other departments and third parties, „X Experience with Mail Merge, processing and preparing monthly mailings to members, „X Data entry, answering telephone, Great part time opportunity for 12 - 15 hours over 3 - 4 days per week. Please forward resume and cover letter to Catherine at office@firstchurchboston.org. No phone calls please. ]]>

<![CDATA[International Patient Services Organization seeks experienced Senior Patient Coordinator. Location: Downtown Boston, with offices in London and Oslo Requirements: Bachelor’s degree; medical/nursing experience or previous patient-related work experience; excellent written and oral communication; ability to multi-task; strong organizational skills Job Duties: International patient’s coordination, hospital coordination, travel/accommodation coordination, provider-based coordination, etc. Position Information: This is a full-time with benefits including health, dental, 401K ]]>

<![CDATA[Receptionist/Cashier The Honda Gallery of Reading is looking for Receptionist/Cashiers for their high traffic sales and service showroom! The job entails answering multiple phone lines in a professional manner as well as greeting and assisting customers who enter the showroom. Prior receptionist and customer service experience preferred. Please send resume to chaddad@gallerygroup.com Equal Opportunity Employer. ]]>

<![CDATA[Office Manager for a growing and busy National Painting Contractor Company needed. This is a new position. The successful candidate will have great organization skills, telephone and verbal skills, be able to multitask, and be an assertive person. Computer skills are a must for this position, with a working knowledge of Word, Excel, and various data bases: knowledge of Lotus Notes is a plus but not neccesary. This position will start part time, but will build to full time by the summer to early fall. ]]>

<![CDATA[Executive Assistant in Finance - Boston - $55-65K+ Venture Capital firm in Boston is looking for an experienced Executive Assistant to support one Managing Partner and provide secondary support to two Partners. Job Responsibilities (include but not limited to): • Heavy daily printing and file maintenance of emails and reports for both Managing Directors • Assist with ongoing data entry projects, utilizing Outlook, Excel, and Access • Daily back up telephone coverage for Managing Directors • Assist with meeting and event coordination • Power point as necessary • Must be detail oriented, self-motivated, pro-active individual • Copy, faxing, filing, and basic administrative services Required Skills: • Excellent communication skills • Ability to juggle multiple assignments at once • The ability to prioritize efficiently • Great attention to detail • Good judgment • Relevant business knowledge preferable • The ability to handle confidential information with discretion • Proactive approach to daily work and projects • High energy level • Team player who can also work independently • Works well under pressure in a fast-paced work environment Desired Background: • Minimum 3-5 years relevant work experience • Strong knowledge of information systems including Microsoft, Outlook, PowerPoint, Word and Excel • Industry knowledge in financial services and/or management consulting preferable • Strong academic achievement Qualified candidates please respond with your resume in MS Word ]]>

<![CDATA[PART TIME POSITION AVAILABLE - MONDAY THROUGH FRIDAY FROM 9:00 A.M. TO 2:00. (CAN BE FLEXIBLE ON THE HOURS). THIS POSITION WILL BE RESPONSIBLE FOR FILING, ENTERING ACCOUNTS PAYABLES, ACCOUNTS RECEIVABLE, DOCUMENTATION CONTROL, AND MAILING OF INVOICES. ASSIST WITH OTHER OFFICE DUTIES AS NEEDED DURING SHIFT. GREAT POSITION FOR SOMEONE LOOKING FOR SCHOOL TIME HOURS. GREAT OFFICE ENVIRONMENT. CASUAL SMALL MANUFACTURING COMPANY. BOOKKEEPING IS A MUST!!!!!!!!!!!!!!!!!!!!]]>

<![CDATA[Job Title: Executive Assistant Report To: CEO Location: Cambridge Job Description: The Executive Assistant will provide administrative support to the CEO/President. Primary Duties and Responsibilities: For the CEO/President • Act at the Chief of Staff to the CEO • Coordinate internal Board of Directors meetings including scheduling, preparing and distributing materials, ordering meals and arranging travel • Manage all correspondence and communication with the Board • Maintain calendar and provide support for CEO’s external board activities • Extensive calendar management and phone coverage • Plan extensive professional and personal travel • Provide back-up on personal duties • Assistant with projects related to deferred comp grants, annual filings, fax review, year-end compliance review, annual report and other administrative tasks • Maintain file system for legal and overall index for legal and compliance • Coordinate travel, expense reports, appointments and phone coverage • Track legal expenses, review bills and maintain spreadsheets • Organize department meetings, take meeting minutes and track follow-up items Experience and Qualifications Required: • At least 5 years prior experience supporting a C- level executive • Demonstrated ability to interface with senior management, Board of Directors and clients • Exceptional organization, communication and presentation skills • Flexibility and the ability to juggle changing priorities • Demonstrated proficiency in Word, PowerPoint and Excel • Prior experience in financial or professional services is strongly preferred ]]>

<![CDATA[We have an open position within our organization for a professional Executive Assistant to support the President. The assistant will be responsible for directly supporting this high profile executive along with supporting operations and working with the management team. Duties: * Accomplishes operations/organizational objectives by establishing standards and procedures; measuring results against plans and standards; evaluating and improving methods; making required changes. * Completes special projects by establishing time frames for completion with the vice president of operations; researching literature and other sources of information; analyzing qualitative and quantitative data and pro forma statements; summarizing and documenting results. * Contributes to the effectiveness of the President by responding to inquiries in person or in writing on behalf of the President; participating in meetings as assigned; reviewing and summarizing technical materials and data; assisting department heads with special management problems; ensuring that new programs are launched with complete analysis and supporting documentation; facilitating communication to/from the President and the divisional staff. * Maintains quality results by establishing, following, and enforcing standards. * Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. *Accomplishes department and organization mission by completing related results as needed. We are looking for a professional administrative professional who is looking to take the next step in his or her career. This opportunity provides excellent exposure within a prestigious organization. We are seeking someone with administrative support experience, preferably supporting executives or high level managers. Keywords: Research Skills, Microsoft Office Skills, Managing Processes, Organization, Planning, Time Management, Process Improvement, Tracking Budget Expenses, Reporting Skills, Administrative Writing Skills ]]>

<![CDATA[An ISO 9001-2008 manufacturing company is looking for an experienced shipper/receiver with a minimum of 2 years experience, knowledge of UPS & Common Freight systems, and have fork truck experience. We are looking for a self-motivated individual to work in our shipping & receiving department. The ideal candidate is a reliable individual with a positive attitude and work ethic and neat appearance. Applicant must have good communication skills (will interact with all levels of employees within the company). The successful candidate for this position will be performing the physical tasks involved in the shipping, receiving, inspecting, storing, and distributing of products, materials, parts, supplies and equipment. Applicant must be able to lift heavy items (as much as 50 lbs.). This position is responsible for the following: • Must be computer literate as data entry will be required • Processing UPS shipments using on-line shipping tool • Receive in raw materials from freight carriers (inspect for damage) • Ensure all orders marked "shipped" are shipped by end of business day via proper shipping means • Inspect product to ensure that it meets the description listed on packing slips. Take note of any discrepancy and notify supervisor • Physically put inventory items in their assigned locations • Do periodic inventory counts • Store and prepare for shipment all finished goods • Maintain accurate records to account for all materials received and shipped • Inspect and maintain safe/orderly shipping/receiving area • Deliver packages to customers with corresponding paperwork • Replenish shipping supplies • Other responsibilities as assigned • Must be able to speak, write and understand English Minimum educational requirement: High school diploma or equivalent. Experience required: 2 years in a Shipping/Receiving environment and demonstrated skills listed above. Must have prior experience shipping via UPS and Common Freight, prior fork truck experience. A drug test and background check will be required.]]>

<![CDATA[Administrative Assistant The Administrative Assistant is responsible for providing dedicated support to 3 Vice President’s and 2 Directors of a growing consulting firm. Administrative Support Support Vice President of Customer Services with Calendar coordination, meeting coordination and scheduling, travel and conference arrangements, expense tracking and submission, telephone coverage, filing, preparing reference materials, and support of other special projects as needed. Provide support to additional members of Customer Services management team as needed. Departmental Presentations and Reporting Frequent use of PowerPoint, statistical reports, org. charts, written reports, planning documents, spreadsheets, payroll software, use of on-demand reporting, and other tools as required. Event Coordination All support tasks associated with departmental events and meetings including outside functions, Incentive gifts, foods, raffles, milestone posters, employee recognition, etc. • College Degree • 2+ years administrative experience supporting a team and Senior level executives in a fast paced environment. • Exceptional interpersonal skills, business writing skills and verbal communication skills, deadline driven and organizational skills • Proven mastery of MS Office Applications (Word, Excel, PowerPoint and Outlook) • Ability to manage multiple tasks effectively, while handling frequent interruptions • Must be flexible with changing job requirements as the business needs change ]]>

<![CDATA[Looking to fill a part time office assistant positon, 25 hours per week, for a small trucking company in Wilmington, MA. Must be able to work independently, have good organizational skills, and be detail oriented. Responsibilities include (but not limited to): Filing Answering phone Typing invoices Payroll Compliance with DOT (will train) Customer service Knowledge of Quickbooks, Word, and Excel. Excellent oral and written communication skills. Interested candidates, please fax resume to 978-988-8033. ]]>

<![CDATA[We are currently searching for an ambitious, dedicated, thick skinned Administrative Assistant to support the VP of Sales and his department. Candidate must have a bachelor's degree and a minimum of 5 years out of school work experience in an administrative capacity. We're looking for longevity, polish, dedication and some one that wants to figure out all the moving pieces. Job will entail: Calendar Management of multiple Executives Meeting arrangements with internal employees and external prospects Travel Arrangements; manage different priorities and preferences Set up and manage conference calls and video conferences Manage meeting agendas, catering, meeting location and hand outs Document Preparation Record all meeting minutes Manage all expense reports and serve as liaison with Accounts Payable Requirements: Bachelor's Degree 5 plus years of Administrative Experience out of school Proven history of Executive support Strong written communication Microsoft PowerPoint Abitlity to handle conflict in a proactive manner ]]>

<![CDATA[The ideal candidate is a team player who can work independently and take direction well. As part of this position you will interface with V.I.P clientele and a variety of personalities. There is a heavy volume of phone calls, you must be articulate and very comfortable speaking with customers over the phone and in person. A professional appearance and demeanor is must. Ideally you have the ability to thrive in a small casual work environment and still maintain a high level of professionalism. Ongoing job duties will include (but not be limited to): answering phones and customer service inquiries, processing and preparing orders for shipment, data entry, administrative support, ensure all office supplies are available as necessary, and place orders to prevent outages, travel preparation, receiving payments for services and sales related transactions, and greeting visitors. Job Requirements: College Degree 2-3 years of Retail or Customer Service experience Experience w/ heavy call volume Proficiency in Peachtree and Microsoft Suite, especially Word, Excel, Outlook , and Access. Ability to learn quickly and multi task in a fast paced environment Excellent written and verbal communication skills Meticulous attention to detail and ability to carry an assignment to completion Strong organizational skills Flexibility with regard to setting priorities on a day-to-day basis Strong work ethic & solid work history Verifiable references competitive ]]>

<![CDATA[Innovative biotech company is currently looking to hire bright, proactive and detail-oriented Sales Administrator for a temporary to direct hire opportunity in Boston!! This position will be supporting the Sales team and providing quality customer service when answering and routing incoming telephone inquiries; placing orders and mailing, filing and distributing invoices and documents; monitoring marketing materials; providing general office and administrative support; and completing special assignments as requested. The qualified Sales Administrator must have a Technical Certificate, 1-2 years of relevant experience (ideally within the biotech/pharma/medical devices industry) and/or a Bachelor’s degree; superior communication, client services, organizational and multitasking skills; advanced technical skill using the Microsoft Office suite and the ability to quickly learn new software; and ideal candidates are detail-oriented with a proactive and self-motivated work ethic! Working knowledge of ERP / Accounting systems is required and SAGE / MAS200 experience is strongly preferred. Earn up to $15/hour while on assignment and up to $35k when the position converts to a direct hire opportunity! Interested and qualified candidates, please submit resumes, with reference to job code: A37429A, to cladmintemp@beaconhillstaffing.com. Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[Bright, organized and articulate professional is currently needed to join a cutting-edge Boston-based firm as a Sales Administrator!! In this versatile temp to perm role, you will be responsible for supporting the Sales department and providing exceptional customer service as a primary liaison between the department, sales representatives, customers and the company. Specific duties will include answering and routing incoming telephone inquiries, providing top notch customer support and following up with timely and efficient resolutions to client issues; entering new customer information and placing product orders; generating field sales invoices; maintaining on-going field inventory reconciliation; creating and implementing standardized policies and procedures, as needed; processing confidential and time sensitive information; and working on special projects as required. The qualified Sales Administrator must have a Technical Certificate, 3-4+ years of relevant experience (ideally within the biotech/pharma/medical devices industry) and/or a Bachelor’s degree; superior communication, client services, organizational and multitasking skills; advanced technical skill using the Microsoft Office suite and the ability to quickly learn new software; and ideal candidates are detail-oriented with a proactive and self-motivated work ethic! Working knowledge of ERP / Accounting systems is required and SAGE / MAS200 experience is strongly preferred. Earn up to $20/hour while on assignment and up to $50k when the position converts to a direct hire opportunity! Our client is looking for a diligent and reliable candidate who might someday transition into a supervisory role where you will be given the opportunity to manage 5-6 sales administrators!! Interested and qualified candidates, please submit resumes, with reference to job code: A37430A, to cladmintemp@beaconhillstaffing.com. Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[Administrative Assistant (Part-Time) (Salem area) Small North Shore company has a part-time opening for an office support person. Hours are Monday – Friday 9am to 2pm. The individual must have experience and ability to perform various tasks. Duties will include: Telephones Payables Receivables Human Resources And a wide variety of other office tasks. Must be a motivated self starter. If you enjoy a busy office with pleasant co-workers please respond with cover letter, resume and specific salary requirements to: greeneco105@yahoo.com ]]>

<![CDATA[Boutique investment management firm seeks an office manager to handle the day to day operations of the office and its clients. Must be a team player and can work independently. 2-3 years work experience required. Previous experience in the investment/financial services industry is a plus. Microsoft Office proficiency needed. ]]>

<![CDATA[Busy West Suburban Multi-Purpose Athletic Club has an immediate, full-time opening for an Operations Administrator. Are you someone with at least five years of cross-functional experience, preferably in operations/sales admin, who is a hands-on, customer-focused, results driven, multi-tasker, and excited by an opportunity in a unique, fast-paced leisure/hospitality/retail/service business? If so, we'd love to talk to you! Please forward your resume and cover letter. OPERATIONS ADMINISTRATOR The Operations Administrator is responsible for the efficient functioning of club administration for this busy multi-purpose, multi-generational Athletic Club. This position reports directly to the club president. DAILY OPERATIONS: -Hands on supervision of daily admin operations -Process and integrate New Members -Track and analyze member usage and service statistics -Maintain vendor relationships/materials and supplies inventories COLLABORATION -Collaborate effectively with internal software/ systems business partners -Prioritize activities and direct admin staff - Review and coordinate instructor/trainer schedules and bookings. -Assist President in analysis/selection/integration of new systems -Build community and connection with/among members FISCAL RESPONSIBILITY & ANALYSIS: -Perform revenue/expense and performance analyses -Track daily revenue collection-daily cash reports, refunds, etc. -Prepare budgets and monitor progress to goals MARKETING & COMMUNICATIONS: -Oversee all member communications -Coordinate employee communications -Draft, produce, and send renewal and prospective mailings -Responsible for execution of sales promotion and advertising -Coordinate charity donation program CORE COMPETENCIES REQUIRED: -Collaboration -Self-Starter -Technologically Savvy -Flexible -Discretion -Disciplined -Strong Computer & Excel skills required -Creative problem-solver EDUCATION: College Degree Preferred or equivalent job related experience. ]]>

<![CDATA[Looking for a dynamic executive assistant to support the leader of a cutting edge organization. Are you the assistant who finishes sentences, stays 5 steps ahead? We are looking for candidates with the traditional executive assistant skills/experience AND with the passion for people. This is a permanent role with Competitive pay. If you are interested in learning more, please send your resume. ]]>

<![CDATA[OPERATIONS COORDINATOR FOR MBTA'S RIDE PROGRAM __________________________________________________ Veterans Transportation LLC, which transports people with disabilities for The RIDE within the MBTA's service territory, is seeking two full-time operations coordinators. These positions are responsible for the efficient flow of arriving and departing drivers throughout the 20 by 7 workweek, assigning vehicles to drivers, ensuring drivers are properly outfitted and ready to go and to respond to problems as they occur during the work day. VTS has been involved with The RIDE for over 20 years, and provides a fast growing and fast paced environment for its employees. In addition to a competitive wage rate, VTS has a very solid, recently upgraded benefits program, to include health, dental, and vision programs, plus paid vacation, holidays and sick time and more. Life and disability insurance coverage are also available. Successful candidates must be computer literate, have good communication skills and be able to work well as a team member. Both first and second shift schedules are available. Interested candidates should provide a resume and email it to vtsrecruiting@veteranstransportation.com. Subject line: Operations Coordinator Position Starting rate is $12.00 per hour for this full-time position. Plus very good benefits package. ]]>

<![CDATA[Leading professional services company, located in Downtown Boston, is currently looking for a mature, polished, experienced and reliable Administrative Assistant to support their busy Sales Team!! In this role, you will be responsible for providing high-level, comprehensive administrative support in the form of managing calendar scheduling to ensure efficient use of time; coordinating activities and events and communicating with all associated parties; working on confidential projects as needed; creating, editing and distributing correspondence and other documents; arranging logistics for all international and domestic travel; and participating in a wide range of additional duties as needed and requested. The qualified Administrative Assistant must have a Bachelor’s degree; 2-4 years of previous successful experience supporting a team; healthcare services industry experience is preferred; advanced technical knowledge of the Microsoft Office suite; and you must exhibit superior communication, interpersonal, problem-solving, and decision-making skills. Ideal candidates will exhibit an accessible, flexible and proactive work ethic coupled with strong judgment and the ability to switch gears quickly! Interested and qualified candidates, please submit resumes, with reference to job code: A37515, to cladminperm@beaconhillstaffing.com. Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[Administrative Assistant - Strong Salary plus Bonus A dynamic investment firm in Boston is seeking an Administrative Assistant to join a very busy team that supports investment analysts. The Administrative Assistant will answer and direct phone calls, set up conference calls, arrange travel, coordinate meetings, manage calendars and prepare expense reports. The Assistant will also maintain the company database, organize contacts and files, and process legal documents for signature. In addition, the role involves organizing internet research and drafting correspondence for analysts. Candidates must have a Bachelor’s degree and at least three years of administrative experience in a corporate setting. Investment experience is preferred. Must have excellent communication, organizational and problem solving skills. Strong computer skills including Word, Excel and Outlook are a must! Will work well independently as well as with a team. Must be able to multi-task in a deadline driven, fast paced environment. Excellent full benefits and some unusual perks/extras. Great place to work!! For More Information, CONTACT: Chris Kennedy @ 617-728-4100 or fax resume to 617-728-4115 or E-mail chris@fanning-boston.com Fanning Personnel is a full service professional staffing agency specializing in financial services, administrative support and legal recruiting. Our success is our ability to find the right job for each candidate and to become a partner with our client companies in their search for that individual who will make a positive, enthusiastic contribution. <a href="http://fanning-boston.com/ContactUs/default.aspx" rel="nofollow">Finance Jobs Boston</a> ]]>

<![CDATA[Vetelino Landscape Inc. is now hiring a part time office assistant 20-30 Hours a week Flexible hours are possible(mothers hours) Starting pay rate $12-$15/Hour Duties will include but not limited to: Answering phones Filing paperwork Document billing Payroll assistance Other office/secretary tasks Email your resume and any pertinent information ]]>

<![CDATA[Buyer (Purchasing) - Framingham Since 1956, NANMAC Corporation has been a dynamic leader in the very specialized field of temperature measurement and control in both industrial and research applications. Whether it be making the highest performance temperature sensors, or providing the best customer service in the industry - our employees work together to achieve profitable growth while creating a great place to work. In most every area of the organization we are experiencing extraordinary growth; we are looking to fill a full-time position in our purchasing department. Job Functions: * Take on purchasing from RFQ through to fulfillment into inventory. * Shop, select and rate suppliers based on price, lead times, quality and more. * Place orders and track delivery of purchases. * Work directly with suppliers to ensure on-time deliveries, responses and cooperation to meet target delivery dates. * Report to management changes which impact production. * Review inventory levels to assure raw material and components are always in-stock to meet production needs. * Reconciliation of Purchase Orders against goods received and packing lists, including follow-up on backorders, returns and material rejected by QC. * Assure timely and proper delivery of incoming goods, seeing that they are stocked and recorded in inventory records. * Follow-up on component and outsourced process suppliers delivery times (machining, plating, etc.). Qualifications: *Hands-on familiarity with the fundamental elements of MRP/ERP. Experience setting up and using Great Plains a plus. * Experience purchasing electronic components, raw materials, etc. * Computer fluency, particularly Excel spreadsheets, Microsoft Word processing, database applications. * Exceptional written and oral communication abilities coupled with excellent grammar. * 3 years experience in a buyer/purchasing role. * Proven ability to work directly with suppliers to meet cost, quality and delivery objectives. * Ability to establish and maintain profitable vendor relationships Company has excellent benefit package including medical, dental, life, long term disability insurance and 401(k) retirement plan. Send your resume and salary history to: djoy@nanmac.com.]]>

<![CDATA[We are a collection agency located in Woburn, MA seeking a part time office assistant. The position is for 3 days per week from 10am to 2pm. The days/hours are somewhat flexible. Responsibilities will include answering phones, mailings, data entry, calling past due accounts, other office duties, etc. No collection experience necessary. Position Requirements: - High level of organization and attention to detail - Strong verbal and written communication skills - Flexibility and professionalism ]]>

<![CDATA[Multiple prominent Boston firms are currently seeking legal secretaries for both short and long-term assignments! Qualified secretaries will be Proficient in Microsoft Office, type 60+ words per minute and have worked with document management systems such as FileSite or iManage. Assignments range from all different areas of law including, but not limited to litigation, corporate and patent law, so submit your resume today for review! This is your chance to show some of Boston’s most prestigious firms what you can do! Interested and qualified candidates, please submit resumes, with reference job code to: L70CC, to cllegaltemp@beaconhillstaffing.com. Follow BeaconHillLegal on Twitter!!: www.twitter.com/BeaconHillLegal Find Us on Facebook: <a href="http://www.facebook.com/BeaconHillLegalBoston?v=app_4949752878&ref=ts" rel="nofollow">http://www.facebook.com/BeaconHillLegalBoston?v=app_4949752878&ref=ts</a> Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Legal, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Associates, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[OFFICE ASSISTANT (Malden) Manufacturing & Design Company looking for a person who can multi task. 40 hours per week. Competitive salary and Benefits. Excellent phone skills a must. Must be able to work with Excel, Word, and Macola ES Software. Should have the ability to work alone as well as with others. Must have strong communication and organizationial skills. Responsibilities include: Answering phones, order tracking, assisting with A/R, entering orders and filing. PLEASE INCLUDE COVER LETTER AND RESUME WITH REPLY ]]>

<![CDATA[Terrific opportunity for a polished, professional and reliable Administrative Assistant to join a thriving financial services company!! In this versatile and integral role, you will be responsible for providing administrative and project support to three top executives who work within a dynamic and collegial team. Duties will include a domestic travel coordination and creating necessary itinerary; scheduling meetings and arranging logistics; answering and routing incoming telephone inquiries; processing expense reports; completing various clerical needs; creating and distributing correspondence, incoming and outgoing mail, and other documents; and participating in projects requiring knowledge of MS Excel and PowerPoint. The qualified Administrative Assistant must have 2+ years of previous experience providing comprehensive administrative support in a professional environment; will demonstrate thorough knowledge of the Microsoft Office suite; must exhibit exceptional communication, organizational and multitasking skills; and ideal candidates will possess a flexible, proactive, autonomous and detail-oriented work ethic. An interested and previous experience in a financial services environment is required and an innovative and resourceful personality will lead to great success in this role! Our client offers a fantastic array of benefits including tuition reimbursement, profit sharing, excellent medical benefits and a generous bonus! Interested and qualified candidates, please submit resumes, with reference to job code: A37448, to cladminperm@beaconhillstaffing.com. Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[Responsibilities: Perform all mail room and office administration - Process all out-going mail and sort and deliver all incoming and inter-office mail Create and maintain records of mailings, supply inventory, and maintenance requests. Order supplies as necessary Develop relationships with mailing vendors Experience with Pitney Bowes mailing equipment is required! Without Pitney Bowes experience within a mail room, you will not be considered for this role. Skills: Excellent accuracy and attention to detail in a fast-paced environment Knowledge of MS Windows, Excel and Word 2-5 years of experience This is a contract job with potential to go perm with the right candidate. ]]>

<![CDATA[The Arc of Greater Haverhill-Newburyport, a small innovative non profit, is seeking a self directed and dynamic employee who can manage the office needs and administrative duties for the agency. The Arc provides supports and services to individuals with developmental disabilities and their family members. The position is 30 hrs. Monday through Friday and includes a comprehensive benefit package. Interested persons must have strong written and communication skills and a minimum of two years experience with Word, Excel, Publisher; PowerPoint and Access a plus. Responsibilities include, but are not limited to, management of front office, day to day office systems, marketing and outreach, event coordination and management of office volunteers. Prior experience in office management and non profit in Human Services sector a plus. ]]>

<![CDATA[Intern(s) needed immediately to help oversee various efforts on a major photography collection from a well-known photographer. Collection includes photos of Albert Einstein, Mahatma Gandhi and Benito Mussolini as well as many others. The collection is being managed both for permanent settlement as well as the mounting of exhibits. Intern will be working closely with original works. Intern duties may include but are not limited to: • Organization of historic materials • Database creation for organization of prints, and photographic information • Management of exhibition materials, including tracking quality of original works as well as quality of all (if any) reproduction - Maintaining and preserving of works using archival materials - Assisting the curator of an upcoming museum exhibit featuring the collection - Contacting various institutes in an outreach effort to settle the collection - Preparing and distributing press materials Attention to detail and aesthetics are important as well as excellent organizational and communication skills. This is a perfect opportunity for a college student or recent graduate who has a passion for art and/or photography. All work on the collection will take place in a warehouse space housing the collection. Outreach efforts will be conducted from an office minutes from the warehouse space. Must be able to commit at least 10 hours per week, work independently, and have schedule flexibility. Experience in working with historic materials as well as experience in a museum/gallery setting preferred but not required. Internship for credit only, no pay. Send resume with cover letter to Alison D'Arrigo at alison@aignercollinscollection.com ]]>

<![CDATA[Prestigious financial services firm is currently looking to hire a proactive and outgoing Administrative Assistant to join their downtown Boston team!! In this role, you will be working with an administrative team and a supervisor to provide comprehensive administrative and project support to a large group of investment professionals. This is a dynamic, motivating and exciting environment where you will be called upon to “wear many hats”! Specific duties will include answering, screening and routing incoming telephone inquiries; distributing faxes and other communications; assisting with calendar scheduling, travel and meeting logistics; maintaining databases, contact lists and files; collecting research using Bloomberg and other services; drafting letters and documents; assisting with the training of new hires; preparing expense reports; and handling special projects as needed. The qualified Administrative Assistant must have a Bachelor’s degree; will be reliable, punctual and trustworthy with a detail-oriented and proactive work ethic; will demonstrate exceptional communication, interpersonal, customer service and teamwork skills; proficiency using the Microsoft Office suite; and will ideally have 7+ years of previous work experience supporting a group in financial services. Our client offers an incredible benefits package as well as a dynamic and successful work environment!! Interested and qualified candidates, please submit resumes, with reference to job code: A37487, to cladminperm@beaconhillstaffing.com. Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[Prestigious financial services firm is currently looking to hire a proactive, bright and articulate Administrative Assistant to join their downtown Boston team!! In this role, you will be responsible for providing administrative support to a team of employees; answering and routing incoming telephone inquiries; maintaining Excel spreadsheets, an electronic filing system and working with databases; scanning documents and composing correspondence and quarterly mailings; coordinating client meetings; and handling general administrative functions including arranging travel logistics, helping with clerical duties such as photocopying, data entry and filing needs. The qualified Administrative Assistant must have a Bachelor’s degree; at least 5 years of support experience within a professional environment; will be reliable, autonomous and trustworthy with a detail-oriented and proactive work ethic; will demonstrate exceptional communication, interpersonal and teamwork skills; and must demonstrate strong skill using the Microsoft Office suite. Previous experience in a finance environment is strongly preferred. Our client offers an incredible benefits package as well as a dynamic and successful work environment!! Interested and qualified candidates, please submit resumes, with reference to job code: A37487, to cladminperm@beaconhillstaffing.com. Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[Prestigious investment firm is currently looking to hire a proactive and outgoing Administrative Assistant / Receptionist to join their team in their beautiful Boston office!! In this role, you will be responsible for providing administrative support to a team of employees; welcoming and directing guests and visitors; answering and routing incoming telephone inquiries; providing conference room and meeting coordination, including catering and audio visual needs; ensuring the functionality of office equipment and the general appearance of the space; arranging travel logistics; and helping with clerical duties such as photocopying, scanning documents, data entry and filing needs. The qualified Administrative Assistant / Receptionist must be reliable, punctual and trustworthy with a detail-oriented and proactive work ethic; will demonstrate exceptional communication, interpersonal, customer service and teamwork skills; proficiency using the Microsoft Office suite; and previous work experience in a corporate environment is strongly preferred. Our client offers an incredible benefits package as well as a dynamic and successful work environment!! Interested and qualified candidates, please submit resumes, with reference to job code: A37487, to cladminperm@beaconhillstaffing.com. Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[Coordinator Primary Function of this Position The Senior Coordinator is an energetic, creative, and experienced detailed individual with strong organizational, analytical and communication skills. The candidate must show strong initiative and be able to perform in a fast moving, small company environment. The Senior Coordinator works closely with the CEO and the VP of Operations. The ideal candidate is skilled in the areas of requirements documentation, project management, and has strong customer interaction capabilities. Requirements • Oversee day-to-day operations including but not limited to the assignment and distribution of work to ensure that all charts are completed within the required time frames. Maintains the flow and of patient information within the rules policy and procedures of the. Ensures that mandatory requirements, as set by regulatory bodies, are met. • Establishes, builds, and maintains positive working relationships to ensure that all data is processed according to policy. Continually monitor and review all patient documents and reports any inaccurate information to the agency chief executive officer on regular basis. • Participate in the development, implementation and improvement of departmental policies and procedures. Develop, monitor, and adjust as necessary quality processes to provide performance measurement standards for individuals and the department. • Provide feedback and coaching to the field staff via regular one-on-one meetings. Conduct formal chart audit in a timely manner as well as in accordance to the STATE, OSHA, JACHO & NRU policies and procedures. • Maintain a thorough understanding of calendars processing. Updates staff on new developments in work processes and upcoming training. • Responsible for providing coordinated support to staff by researching, resolving, and working with key stakeholders to solve complex and urgent issues. Ensures that appropriate person/department from across the organization is brought in on applicable issues. • Responsible for inventory/purchasing. • Responsible for compiling all payroll sheets to ensure that all documents all complete. Reviews and generate productivity reports for the field staff on a weekly and monthly basis. • Acts as the initial contact for the agency for issues and delegates accordingly. • Provide market and competitive intelligence as learned. • Keep internal team member informed on daily provider interactions. Other Functions • Participates in departmental and interdepartmental meetings as appropriate and necessary. • Participate in ad hoc projects as necessary. • Maintain professional growth and development through self directed learning activities. • Encourage a high work ethic within staff by demonstrating appropriate and acceptable management skills. • Encourages and precipitates a collaborative work environment among team members. Job Qualifications: Education and Experience Requirements: • Bachelor Degree required, Master preferred • Two year college with previous work experience • Bi-Lingual (Spanish a plus) ]]>

<![CDATA[Explore the World with Exploritas Are you interested in joining a company that makes a positive impact the lives of others? Exploritas is the premier provider of international/ domestic learning opportunities for the next generation of mature travelers who view travel as a means of discovery and a journey towards wisdom. Exploritas Travel Services is the air travel division of Exploritas and is based in Brattleboro, Vermont. Our primary focus is to service the air travel needs to and from any North American or International program. We work directly with the participants, to plan their air travel, along with additional services including visa’s, hotel overnights, pre and post travel, and other. Exploritas Travel Services (ETS) offers unpaid summer college internship opportunities in its Brattleboro headquarters for applicants in their junior or senior year at an accredited college in exchange for college credit. Students learn first-hand about the air travel industry, sales/market analysis, administration and other responsibilities. An internship at ETS is a great way to fulfill your college internship requirements, receive academic credit and on-the-job experience, build your resume and be introduced to potential networking opportunities in your field of interest. Internships are flexible, generally 12-20 hours per week for a semester, to meet students’ needs. ONE SPRING INTERNSHIP IS STILL AVAILABLE. Position Summary • Assist in analyzing air travel patterns of participants, including choice of carrier, ticket price, routing etc. • Assist in analyzing workflow techniques to improve service to our participants Review written materials used in our marketing and service brochures for edit and quality. Suggest new ways of presenting material; assist in design work • Manage a tracking system to monitor sale of air upgrades, pre/post tours, hotels and other vendors • Research competitive sales data of air pricing in international destinations • Other administrative projects and duties in support of high quality Exploritas Travel Services, as determined by the Vice President, ETS Requirements • Junior or Senior in full-time Bachelor’s Degree program • Polished, mature written, verbal, email and telephone communication skills • Experience in a fast-paced, busy office environment ideal • Extremely focused; productive; strong work ethic; accurate and detail-oriented • Proficient on MS Office software; very accurate and fast with data entry; learns new software quickly Please email non-generic cover letter, noting preferred semester, and resume to humanresources@exploritas.org. No calls, please. Thank you! ]]>

<![CDATA[Are you a natural-born organizer? Do you have a talent for keeping track of who's doing what: tasks, goals, schedules? If so then this opportunity will be of interest. We're a widely-dispersed enterprise that's taken on a very ambitious goal. We have the online task management tools in place but we need someone to manage a daily online meeting and the information that comes out of it. You must be able to commit an hour a day to the meeting and at least an hour a day to followup work. We look forward to hearing from you!]]>

<![CDATA[Busy, successful Home Health Care Company position. Greet guests, answer phones, carry-out administrative tasks/projects, and provide HR administrative support. Send Resume: Home Instead Senior Care, 5 Militia Drive, Lexington 02421 or fax 781 402 0001 or email jack.cross@homeinstead.com]]>

<![CDATA[Asahi/America, Inc. is seeking a highly motivated individual to join our team as a PRODUCTION COORDINATOR •Candidate must be a team player with a keen attention to detail. Experience working in a fast paced manufacturing environment is preferred but, we are willing to train the right person. The ideal candidate will possess the following: • Ability to multi-task and work in a demanding environment • Ability to work well under pressure/deadlines • A strong commitment to quality of his or her work • Ability to understand and execute instructions • Strong communication skills, both written and oral • Strong organizational skills • Power Point, Excel and Word Asahi/America, Inc. offers a competitive salary, with generous benefits package. We are conveniently located near the Malden Station Orange Line. Become part of the team @ Asahi/America, Inc. For immediate consideration please submit your resume to with salary requirements to: SUBMISSIONS RECEIVED WITHOUT SALARY REQUIREMENTS WILL NOT BE REVIEWED!!!! BJohnson@Asahi-America.com NO PHONE CALLS PLEASE. Asahi-America is a “Drug Free” workplace. Applicants must pass a pre employment physical as well as a drug screen. Asahi-America conducts “random” drug screenings. ]]>

<![CDATA[Office Assistant - Entry Level Event Planning A high tech company is in need of an office assistant for the marketing department at their Cambridge location. This company supports many high profile clients, and the marketing department handles all of the special events planning and PR. This is a perfect first position for those who want to start a career in the field of marketing or event planning. The assistant will be working directly with the VP of Marketing to provide support and project management. Duties will consist of event and schedule coordination, calendar management, maintaining vendor contact, and various analytical projects as needed. This is a temp position that needs to be filled immediately. Requirements: Eligible candidates should have at least one year of administrative assistant experience, preferably two years. Qualified recent college grads with a 4 year degree will be considered. Some exposure to marketing and event planning is a plus. Candidates should be proficient in Microsoft Office software and be able to work independently to meet deadlines in a fast-paced environment. Please send a Word copy of your resume to info@psgstaffing.com All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too.]]>

<![CDATA[Staff Assistant - Boston Hospital One of PSG's largest clients in the healthcare field has an immediate opening for a staff assistant position. This opportunity is a perfect way for the right candidate to get their foot in the door with a hospital setting and has unlimited potential for networking acting as the first point of contact. This position calls for a heavy use of customer service skills as well as administrative tasks which include; - Meeting & Greeting important clients, patients, & co-workers - Handling inquiries from guests and directing them to the appropriate party - Setting up and organizing calendars, conferences & meetings. Requirements: - 1.5 years of administrative or front desk experience (internships and work studies count!) - 4 Year Degree - Available ASAP If you are interested in applying, please send your resume to: info@psgstaffing.com All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. ]]>

<![CDATA[Boylston Staffing is looking for NUMEROUS Temporary to Hire Case Advocates and Intake Specialists for a Growing Firm in Wakefield. Intake Specialist will educate customers, send out information and explain procedures for ending disability benefits. Will be a liaison to the customer and government regulations. Need someone with excellent customer service skills, follow through skills and the ability to listen and explain details. Case Advocates will help the clients complete the application process and other necessary paperwork to manage the disability cases. Need to be organized, detailed oriented and possess administrative skills. The hours are 8:30am-5:30pm and pays $14.00/hr on a temporary basis and competitive salary and benefits when permanent. Excellent Customer Service Skills Bachelor's Degree Preferred Phone Experience a Must Wakefield Location Temporary-To-Hire ]]>

<![CDATA[Administrative Assistant - Non-Profit Development Use your administrative skills to take the next step in your career within the Non-Profit field. We are seeking candidates with 2 to 5 years of administrative support experience who are looking to take the next step beyond an administrative role toward an NPO career. If you are looking to use the skills that you have acquired and gain new responsibilities and challenges, this position will be a perfect transitional role. The Development Associate is the next step for someone with a solid administrative background looking to get into the non profit world. This position is the key contact for all development, communications and fundraising strategies for a well known NPO. Reporting to the Director of Development and Communications, this role’s primary function will be to oversee the organization of all development materials, campaigns, and events. The Development Associate will assist the Director in the planning and execution of a resource development program. This role will also coordinate the communications programs including its web presence, publications, and e-communications. Specific Responsibilities: • Assist with developing and implementing donor recognition and cultivation mechanisms at all levels • Overseeing mail and email campaigns • Assist the director with identifying new funders, strengthening current relationships, and developing new ways of promoting programs for support • Foundation reporting and proposal drafting • Researching new corporate sources • With senior managers, creating and implementing annual strategic communications plans • Overseeing the production of newsletters, annual reports, and marketing materials • Overseeing web content, e-communications, and social media strategies • Ensuring appropriate donor communications • Planning and supervising the implementation of a series of special events The ideal candidate will possess a combination of skills, experience and passion in the following areas: • A strong affinity for charitable causes aimed at making a difference in the community • Bachelor’s degree • Two or more years of administrative experience post- graduation • Excellent writing skills • Exceptional time-management, with the ability to manage and meet tight deadlines • Creative development vision, including the capacity to work with others to generate new ideas and have a sense of humor and perspective • Familiarity and experience with donor database and fundraising software preferred This position offers unlimited growth potential and a competitive compensation package. Please submit resumes to jobs@psgstaffing.com. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. Our fees are paid by our client companies, so services to candidates are completely free. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. If you are interested in other opportunities currently available through our firm please visit our website at www.psgstaffing.com. ]]>

<![CDATA[Our client, a global leader in proxy services, located in Canton, MA, has a great opportunity for individuals to work at a central location in a superior working environment. This opportunity is for a service oriented individual who will work on the phone speaking with shareholders regarding account information. If you have Customer Service experience, this could be a great opportunity to build on your skills! The company will provide paid training to make each employee confident about their knowledge of the shareholder information and computer technology that they will use to gather the information. Individuals who are looking to supplement their full time income and college students who are looking for part-time hours are encouraged to apply. REQUIREMENTS: > Goal oriented > Professional & Persistent > Detail Oriented > Possess a strong and proven work ethic > Be articulate on the phone > Confident > Call Center experience is big plus > Have solid computer skills > Be able to type 25 words per minute > Communication & Customer Service Skills ]]>

<![CDATA[Our client, a global leader in proxy services, located in Canton, MA, has a great opportunity for individuals to work at a central location in a superior working environment. This opportunity is for a service oriented individual who will work on the phone speaking with shareholders regarding account information. If you have Customer Service experience, this could be a great opportunity to build on your skills! The company will provide paid training to make each employee confident about their knowledge of the shareholder information and computer technology that they will use to gather the information. Individuals who are looking to supplement their full time income and college students who are looking for part-time hours are encouraged to apply. REQUIREMENTS: > Goal oriented > Professional & Persistent > Detail Oriented > Possess a strong and proven work ethic > Be articulate on the phone > Confident > Call Center experience is big plus > Have solid computer skills > Be able to type 25 words per minute > Communication & Customer Service Skills ]]>

<![CDATA[Growing office in Malden is looking for a part time office assistant to work four to five early mornings per week plus occasional Saturdays. Must have good customer service skills, and basic computer knowledge. Applicants should be highly organized and self-motivated. Reliability is a must. Experience in an office setting is a plus however we are willing to train. Please contact us via email ONLY with your resumes or any questions.]]>

<![CDATA[Part-Time/ Temporary Leasing Consultant Job Description: Property management team is seeking an articulate, energetic people-person to join their team. This is an opportunity to work at an exciting community! As a Part-time Leasing Consultant, you will assist with the leasing and marketing of Kendall Crossing Apartments, a modern apartment community in Cambridge, MA. Some job responsibilities will include but are not limited to; helping with tours, processing and managing applications, meeting with applicants, scheduling appointments, processing payments, marketing and community outreach. Strong sales aptitude, positive attitude, professional manner and computer proficiency is required. Previous experience in residential leasing and/or property management a plus. This is a temporary position lasting approximately 6 months and is Part-time at 15-20 hours a week depending on business needs. Candidate must be willing to work a flexible schedule including weekends. Please send a cover letter, resume and salary requirements to Joshua Levy at jlevy@hallkeen.com. ]]>

<![CDATA[Company Name:Harvard UniversityAuto req ID: 20623BR School/Unit: Harvard Kennedy School Department: Office of the Dean Duties & Responsibilities: <div>Reporting to the Chief of Staff, provide day to day support for the Dean and the Dean’s Office; perform administrative duties with the highest degree of confidentiality and judgment as well as strong communication and customer service skills. Manage complex, busy calendar for the Dean; schedule appointments, reconcile invoices, and coordinate all aspects of travel. Manage calendar and provide administrative support for Dean’s Chief of Staff. Respond to Dean’s correspondence and invitations as directed by Chief of Staff; assist Dean’s Office team with additional correspondence as needed. Working closely with other Dean’s Office team members, regularly liaise with offices and departments across the School. Answer, screen, and refer incoming phone calls; greet office visitors. Work collaboratively with Dean’s Office team, providing back up for various support functions. Perform other duties as necessary. Basic Qualifications: <div>College degree or equivalent experience required; minimum 5 years of related administrative experience Additional Qualifications: Experience with scheduling and travel arrangements preferred. Excellent computer skills, including word processing, spreadsheet and database management, and equipment maintenance. Demonstrated ability to maintain confidentiality and exercise discretion; must enjoy working in a fast-paced environment, work well under pressure, and be able to prioritize work. Excellent organizational and interpersonal skills, tact, poise, and the ability to handle complex, confidential issues required. Pre-Employment Screening: Credit </div> </div><img src="http://www.jobtarget.com/c/includes/jvimg.cfm?site=2445&job=6631365"> <a href="http://www.apply-for-job.net/c/jobclick.cfm?site=2445&job=6631365" rel="nofollow">APPLY HERE!</a> ]]>

<![CDATA[Auto req ID: 20264BR School/Unit: Harvard School of Public Health Department: Epidemiology Duties & Responsibilities: The Epidemiology Department is seeking a Staff Assistant to support a newly awarded five-year Center of Excellence grant from the National Institute of Health, entitled "MIDAS Center for Communicable Disease Dynamics" (CCDD). The grant has an annual budget of $2 million direct costs and involves consortium arrangements with eight domestic and international partners. Responsibilities for the Staff Assistant include but are not limited to assisting the PI, Project Director and the co-investigators in scheduling and organizing meetings, arranging travel, assisting center visitors, ordering and maintaining office supplies; clerical tasks including filing, fax, photocopying and scanning, preparing human subjects documentation, maintaining and updating CVs and biosketches, literature searches, power point and word processing for presentations and manuscript preparation and submission, maintaining and updating the Center's website and other Center related tasks. PLEASE NOTE, this position is grant funded through August 31, 2014. Basic Qualifications: Three or more years of related experience. Education beyond high school may count toward experience. Appropriate communication skills required. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using a variety of computer software. Some positions may require advanced knowledge of word processing, spreadsheets, and/or databases. May be tested on appropriate computer skills as required. Additional Qualifications: Business training beyond high school or college background preferred. Skills and Experience: Excellent interpersonal and communication skills strongly preferred. Highly organized and ability to set priorities, work independently and as part of a team with attention to detail, accuracy and timeliness. Strong computer skills including general comfort with modern technology essential. Working knowledge of Mircosoft Word (and its sister applications, Power Point, Excel, Access, etc.) highly desirable. Ability to be discreet and to adapt to on-going change. Familiarity with statistical and scientific wordprocessing a plus. Pre-Employment Screening: Identity<img src="http://www.jobtarget.com/c/includes/jvimg.cfm?site=2445&job=6631349"> <a href="http://www.apply-for-job.net/c/jobclick.cfm?site=2445&job=6631349" rel="nofollow">APPLY HERE!</a> ]]>

<![CDATA[We are a small but fast-growing technology firm in Billerica, MA. We're looking for a talented and energetic Office Manager with a variety of skills. We've got a great group of people and an exciting new product -- come join our team! The ideal candidate will have experience with most of the following functions: OFFICE MANAGEMENT AND ADMINISTRATIVE: - Front office reception and phones - Maintain secure and organized files - Maintain office environment, supplies, general equipment, etc. - Inbound and outbound mail - Provide admin support to executives and other employees as needed - Process paperwork and filings for human resources, regulatory compliance, vendors and customers, etc. - Research requests from management BOOKKEEPING: - Process incoming bills and other paperwork (enter into Quickbooks) - Track expenses and assist with Accounts Payable - Reconcile statements; keep Quickbooks and other systems up to date - Process payroll, administer vacation time, and handle expense reimbursement requests - Assist with tax and other agency reporting POSSIBLE OTHER FUNCTIONS: - Coordinate buying process (equipment, manufacturing supplies) - Provide inside sales support - Coordinate and assist with shipping and receiving - Assist with Accounts Receivable REQUIREMENTS - EDUCATION AND EXPERIENCE: - Relevant experience in an office setting required (startup, technology or small business preferred) - Experience handling daily bookkeeping tasks - Experience with Quickbooks (or equivalent) accounting software desirable SKILLS AND PERSONAL QUALITIES: - Reliable and organized; able to handle a wide variety of tasks without losing focus - Able to work independently and complete duties without constant supervision - Fast learner; motivated; self-starter - Proficient with Microsoft Word (Excel is a plus), email, and basic websites and Internet research - Good working skills with personal computers in general (either Mac or Windows is fine; comfort with both is a plus) - Able to communicate effectively in spoken and written English ** We do not solicit, and will not accept, resumes from recruiters. ]]>

<![CDATA[Spring Ahead into a New Position! South Shore Companies! Full Time and Part Time Positons!!! **If you are hard-working, reliable with excellent communication skills, and are looking to start work, Please e-mail your resume to us at: aimpersonnel@comcast.net or fax resume to: 781-740-1513 www.aimpersonnel.com Temporary, Temp to hire and long term employment!! (Full Time, Part time, and Seasonal Work) Send Resume now to aimpersonnel@comcast.net All positions require private transportation www.aimpersonnel.com *Braintree: 781-849-9300 *Hingham: 781-740-8808 *Fax: 781-740-1513 ADP Payroll- HR Payroll and ADP experience necessary. Full time temp to perm position!! Busy growing company!! ***Several Medical Facilities are seeking office support help located throughout the South Shore!! Full time and part time opportunities. Friendly/ front desk/ medical records/ billing coding, etc. Some medical experience ideal, but not necessary. Send resume A.S.A.P Inspector- Sorting and measuring blue prints. Must be able to read blue prints. Receive up to $19.00 an hour!! Telemarketer- business to business calling. No experience necessary! Full time position! Monday- Friday 8 am to 5pm! Salary up to 37K!! Dental Front Desk- Stable Company looking for a flexible person with office experience! Dental experience a plus! $12-$14/ hour D.O.E. Some nights and Saturdays a must! Medical Secretary- A full time position is available in a busy adult internal medicine office. This is a great job for someone seeking a stable position in health care. The position requires interaction with patients and doctors. Medical Office Assistant- Looking for a reliable, energetic, permanent part time and full time office assistant at a busy doctor's office. Medical Clerk- Front desk for friendly/ fun environment! No medical experience necessary. Accounts Receivable/ Billing- full time position available. Must be computer savvy! Loan Mortgage Officer- (Must be MA licensed) Busy, Stable Office!! Receive Hot leads. Salary plus commission!! Great Benefits!! Administrative Assistant- Part time (Mother’s hours) position! Fun and busy environment! Some nights and weekends mandatory! Sales & Marketing- Full time position for well known company. Marketing experience necessary. BA preferred, Up to 40K! Web Designer- Experienced web designer wanted for a busy printing company! Send your resume today!! Quality Assurance Manager- Great career start!! Plant experience necessary. Food product background a plus. Up to $16.50/ hour!! Assistant Bookkeeper- Part time position! Bookkeeping and accounting experience necessary! Receive $13+ Commercial and Personal Lines- Several positions available. College degree required. Starting at $12.50 (+) Inside Sales Positions - Business to business calling. Self motivated person looking for flexible hours!! Salary plus Commission!!! Local company. Receive up to 45K!! Loan Processor/ Underwriters- Stable Company! Salary plus commission!! Outside Sales - Will train! (Marketing/ Business experience prefer) Salary plus commission (Professional Image) Light Industrial- Various shift available. Now looking for Monday - Friday 8:30 a.m. - 5:00 p.m. and Monday - Friday 2:00 p.m. - 11:00 p.m. must be reliable and have own transportation. Front Desk/ Receptionist- Part time position. $12.50 an hour & Flexible Schedule!! Great for Career Start!!! Needs Reliability! Also, many other career opportunities available. Please forward your resume today! ]]>

<![CDATA[The Office of the Bar Counsel seeks a full-time secretary to work with two attorneys. The mission of the Office of Bar Counsel is to protect the public from unethical conduct by lawyers and to preserve and enhance the integrity and high standards of the bar. Excellent secretarial and computer skills, including high level of competence in word processing (Word for Windows), transcription, communications and organization. Ability to prioritize and handle multiple tasks essential. Must be a team player. Legal office experience strongly preferred. Superior benefits package, including four weeks vacation after one year, choice of five four day work weeks during summer months, 100% employer-paid family health and dental insurance and defined contribution and elective deferral pension plans. Starting salary $45,000. Please submit cover letter and resume. For more information about the Office of the Bar Counsel, please visit our website at <a href="http://www.mass.gov/obcbbo" rel="nofollow">http://www.mass.gov/obcbbo</a>. Equal Opportunity Employer. ]]>

<![CDATA[Organizer-in-Training Needed Home Office/Small Office Division Living Peace, LLC is a professional organizing company specializing in residential and small office organizing services. This six-year old company is going into a period of growth, and you could contribute at a fundamental level to that future. This position offers flexible hours. The hourly commitment will vary from week to week, but for the right candidate the hours will certainly increase over time. This position will include EXTENSIVE training in professional organizing skills and techniques. Training time will be uncompensated and will begin on a contractor basis for first 3 months Position responsibilities would include: - Identify organizing systems needed in various client situations and ability recognize zones of activity (Space planning) - Guide clients hands-on through implementing the organizing process- Sort, Purge, Assign Homes, Containerize, Equalize - Teach basic organizing skills - Negotiate differing needs and opinions amongst members of a household or office - Recognize & support the pace set by the client And definitely - Establish sustainable organizing systems in many areas of the work/office space o Filing Systems & Action/Project Management systems o Office Supply Storage Systems o Mailing/Shipping Centers o Resource Libraries/ Books/Magazines/Audio Recordings o Contact/Calendar Management Systems & Software/ Dayplanners/ PDAs o Workspace setup/ Space Planning o Electronic Organizing o Ability to create Operations/Procedure Manuals would be a plus Traits of the right person: - Learner Attitude—Our clients are the experts in their lives, we have to learn and help them make it even better. - Sense of compassion and understanding for others—Our clients are overwhelmed, they need compassion and understanding first. - Ability to impact and motivate others toward change - Extremely organized- remember this is a professional organizing company! - Detail-oriented - Customer service focus - Impeccable integrity and personal background - Active listening abilities - Strong written and verbal communication skills - Versatility and resourcefulness - Ability to lift 30+ lbs. – This is a physical job, not just consulting. Be prepared to get dirty and make change happen. At Living Peace, we focus on a holistic, whole life approach to our work which starts with a sense of honor: for the person, for the process, and for the situation. A compassionate and non-judgmental approach is paramount for our client services, and we are looking for organizers who can exude a confident, comfortable, professional, vibrant, capable, and healthy persona. If this sounds like you, then we look forward to reviewing your application. Applicants must have a valid driver’s license and consistent access to a car in order to work at client locations around the Greater Boston Metro Area. If you are interested in applying for this position, email the following to Hiring@Living-Peace.com: 1. Your resume 2. A cover letter explaining why you are both interested and qualified for the position 3. If you could do anything in the world, what would it be? – give us the creative answer, your ideal vision. Applications must be received by, Wednesday, March 31st. ]]>

<![CDATA[Organizer-in-Training Needed Home & Families Division Living Peace, LLC is a professional organizing company specializing in residential and small office organizing services. This six-year old company is going into a period of growth, and you could contribute at a fundamental level to that future. This position offers flexible hours. The hourly commitment may vary from week to week, but for the right candidate the hours will certainly increase over time. This position will include EXTENSIVE training in professional organizing skills and techniques. Training time will be uncompensated and will begin on a contractor basis for first 3 months. Position responsibilities would include: - Identify organizing systems needed in various client situations and ability recognize zones of activity (Space planning) - Guide clients hands-on through implementing the organizing process- Sort, Purge, Assign Homes, Containerize, Equalize - Teach basic organizing skills - Negotiate differing needs and opinions amongst members of a household - Recognize & support the pace set by the client And definitely - Establish sustainable organizing systems in many areas of the home o Kitchens/Pantries o Clothing and storage closets o Bedrooms o Bathrooms o Living/Family Rooms/ Dens o Kids/Teens Rooms o Basements/Garages/Attics/ Sheds/Storage Areas o Home Offices/Household Management Workspaces o Filing Systems & Household Paperwork systems o Basic Electronic Organizing o Family Calendaring and Activity Charts o Hobby/Craft/Gift Wrapping Areas Traits of the right person: - Learner Attitude—Our clients are the experts in their lives, we have to learn and help them make it even better. - Sense of compassion and understanding for others—Our clients are overwhelmed, they need compassion and understanding first. - Ability to impact and motivate others toward change - Extremely organized- remember this is a professional organizing company! - Detail-oriented - Customer service focus - Impeccable integrity and personal background - Active listening abilities - Strong written and verbal communication skills - Versatility and resourcefulness - Ability to lift 30+ lbs. – This is a physical job, not just consulting. Be prepared to get dirty and make change happen. At Living Peace, we focus on a holistic, whole life approach to our work which starts with a sense of honor: for the person, for the process, and for the situation. A compassionate and non-judgmental approach is paramount for our client services, and we are looking for organizers who can exude a confident, comfortable, professional, vibrant, capable, and healthy persona. If this sounds like you, then we look forward to reviewing your application. Applicants must have a valid driver’s license and consistent access to a car in order to work at client locations around the Greater Boston Metro Area. If you are interested in applying for this position, email the following to Hiring@Living-Peace.com: 1. Your resume 2. A cover letter explaining why you are both interested and qualified for the position 3. If you could do anything in the world, what would it be? – give us the creative answer, your ideal vision. Applications are due by Wednesday, March 31st. ]]>

<![CDATA[Boylston Staffing is looking for a Research Assistant for a University in Boston. Will conduct research for grants studying mental health issues. Will assist a Senior Porject Director with writing techinical descriptions, reports and scientific manuscripts. Must be organized, able to edit and proofread, conduct library research and investigations, and analyze statistics. Need Word, Excel, PowerPoint, a Master's Degree in Public Health or other related field, and research experience. The hours are 9:00am-5:00pm and pays low $50'sK on a permanenet basis. This is a temporary to hire opportunity. Please send in your resume as soon as possible. ]]>

<![CDATA[Seeking a part-time administrative assistant to support a team of high level Executives for a firm in the Metro West area! This is a great opportunity for graduate students looking for part time work or back to work mothers! They are looking for are candidates who have at least 3+ years of Administrative Assistant experience. Someone who has strong written and communication skills have done extensive travel arrangements both Domestic and International, heavy calendar management, meeting planning, strong computer skills, articulate and professional, and someone who can handle all types of personalities. Key characteristics are client is looking for:  Effective  Proficient  Stability  Team-player  Loves the support role  Adaptable  Upbeat  Positive Location: Metro West Hours: Ideally Monday-Friday 9am-1pm, however they may be flexible PERKS: Pay is based on experience and you are eligible for their benefits Interested applicants please forward resume, in MS Word format, directly to this job posting. Do not delay, as our client is looking to move quickly! ]]>

<![CDATA[We seek an Administrative Assistant for this full time contract position to add value in a fast paced busy Human Resources Department. The successful candidate will be highly efficient, organized and possess proven skills in MS Office, (Word, Excel, PowerPoint, Access), filing, data entry, report generation, preparation of letters, documents and other written material. This individual is a team player who takes pride in work, able to multi-task, set priorities, has an effective tickler system for deadlines and regularly scheduled tasks. Provide timely, dependable administrative support to a team of HR professionals with varied roles. Accuracy and confidentiality are essential elements in this position. Duties include but not limited to: • Update and maintain employee files • Acknowledge and log resumes • Assist HR Assistant with general administrative work • Data entry • Scheduling of candidate interviews • Cover Reception desk/switchboard during breaks/lunch a few times per week • Prepare new hire packages for orientation • Maintain applicant tracking system and job boards • Misc tasks Please send word doc resume. All serious applicants will be acknowledged.]]>

<![CDATA[Pastry Art is Boston's premiere dessert company servicing institutional clients such as hotels, university and business clients with fresh premium desserts and baked goods, growing rapidly. We are looking for an energetic, outgoing and organized individual to join our sales support/customer service department. You will be working with our outside sales team and speaking directly with some of Boston's finest chefs on their baking and dessert needs. We are a professional team looking for someone with inside sales/ banquet sales or customer service experience in the food industry. The position will involve phone work, entering orders, sales data reporting as well as outbound support for the sales team and coordination inside with our team of trained pastry chefs. See our website at www.pastryart.com]]>

<![CDATA[Experienced customer service person to answer phones, help customers & general office duties. Full time, seasonal for Landscape Supply company. Please send resume.]]>

<![CDATA[We are a widely recognized beauty company and we have an immediate full time opening for an on site Customer Service Associate in our retail boutique in Dorchester. We are looking for a creative individual with administrative experience who may also have a customer service and retail background to join our team. The ideal candidate is a team player who can work independently and take direction well. As part of this position you will interface with V.I.P clientele, renowned stylists and a variety of personalities. There is a heavy volume of phone calls and you must be articulate and very comfortable speaking with customers over the phone and in person. A professional appearance and demeanor is mandatory. Ideally you must have the ability to thrive in a small casual work environment and still maintain a high level of professionalism. Ongoing job duties will include (but not be limited to): answering phones and customer service inquiries, processing and preparing orders for shipment, data entry, administrative support, travel preparation and greeting visitors and customers. Travel and tradeshow attendance is also a definite possibility as part of this position. Job Requirements: College Degree 2-3 years of Retail or Customer Service experience Experience w/ heavy call volume Proficiency in the Microsoft Suite, especially Word, Excel and Outlook Ability to learn quickly and multi task in a fast paced environment Excellent written and verbal communication skills Meticulous attention to detail and ability to carry an assignment to completion Strong work ethic & solid work history Verifiable references Please note: You must be able to pass a criminal background check. This is a very unique and exciting opportunity with tremendous opportunity for advancement. If you have a flair for fashion or have a background in sales that is an added plus (but not a requirement). If you are interested please send a cover letter, copy of your resume and compensation requirements. ]]>

<![CDATA[We are seeking a Policy Grants Administrator for an international pharmaceutical company located in Cambridge. The Administrator will be responsible for the administrative, procedural and contents of logistics of the Grants and Policy Grants Committees and remain current on all internal and federal regulatory requirements for administration of sales and marketing materials. Serves as primary contact all audits of records, both internal audits and FDA, IG, or other legal inspections of materials. DUTIES AND RESPONSIBILITIES • Owns and manages US Material Copy Committee (USMCC) forum for review and approval/edit/rejection of extramural materials used to promote or educate external audiences in support of products or objectives; internal clients include sales, marketing, legal, public affairs, public relations, government affairs and others • Owns and maintains archives of USMCC decisions and deliberations. • Owns and collaborates to o Comply with Federal record keeping and reporting requirements; o Comply with other Federal/State promotional material activities and reports o Comply with internal audits, standards, decisions and retention requirements o Remain familiar with compliance duties for USMCC activities o Maintain ongoing surveillance of changes in needs for compliance o Reply to other government or contractual requests for audits or supply of information; serve as primary Host and point of contact for on-site Federal inspections/audits/visits/encounters on the topics under USMCC purview. o Acts as the primary liaison with Compliance to review USMCC policies and procedures in compliance with Federal requirements and maintains the official record for all USMCC approved materials • Ensures that each extramural communication action under USMCC aegis is: o Approved through the USMCC o Consistent with Federal Product Marketing and Corporate Communications o Copies are in our archives • Manages and executes all USMCC activities in a proactive and timely manner o Develops and updates agendas and meeting decision archives o Supports/provides updates to Compliance, Legal, Regulatory and other internal collaborators o Ensures USMCC processes and procedures are compliant, in force, and enforced prior to the advent of USMCC decisions o Ensures compliance information is available to USMCC decision makers • Manages and coordinates all internal and external USMCC communication responsibilities and manages queries concerning USMCC actions or strategic issues Internal: • Provides updates to Marketing, Sales, Legal, public affairs, public relations, government affairs and others Customer Service, Accounting, and Finance External: • Maintain familiarity and track changes in Federal requirements • Ensures timely updates of relevant USMCC decisions to any agents or external third parties (eg distributors, service providers, physician supply houses, et al.) • Responds to all government information requests EDUCATION AND SKILLS: • BS/BA, Business related field • 2+ years of experience working in managing meetings and archives, pharmaceutical or vaccine industry experience a plus. • MS Office expertise • Strong, proven ability to work in an autonomous environment • Organized, accurate, and extremely detail-oriented • Must be able to become credible partner of parties from sales, marketing, medical legal, public affairs, government affairs and others. • Strong analytical, problem solving, and project management skills • Strong verbal and written communication/presentation skills • Ability to grasp/understand technical concepts and applications • Desire to take initiative and assist as needed]]>

<![CDATA[We are a high volume/fast paced real estate development and consulting company located in South Boston. Our main focus is new construction condominium development. However, we also have a stable of over 50 rental units and manage a few multi-unit condominium buildings. This is a family run business, so our relatively small core office provides a friendly work atmosphere. We have an immediate opening for a full time (40 hrs/week minimum) office administrator position. We seek someone with a proven track record for reliability, multi-tasking, organization, communication (written and oral), and the ability to handle an ever-changing work load. Core duties include (subject to addition or change): <ul> <li>A/R <li>Payroll <li>Dispatch <li>Point of contact for office phone <li>Mail sorting <li>Scheduling </ul> Required: <ul> <li>Minimum of 2 years of office environment experience </ul> Experience with the following PC platform software: <ul> <li>Quickbooks 2006+ (currently using v2008) <li> MS Office (Outlook, Word, Excel) <li>Adobe PDF (Viewing, printing, saving-as) <li>Firefox and/or Internet Explorer </ul> Favorable: Experience with any of the following: <ul> <li>Gmail and Gmail Calendar <li>CAD (for plotting purposes only, no design/editing) <li>Adobe Photoshop <li>Google and Bing Maps <li>Networked computers / file servers </ul> We offer a competitive benefits and compensation package, including, but not limited to: Paid vacation time after review period, Federal holidays, health benefits, and a flexible work schedule for times when you need a brief adjustment in your work day. If interested in applying, please email your resume in .doc or .pdf format to the Craigslist provided email address with the subject line "OA Candidate".]]>